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Company Name : MasterCard
Location : Purchase, NY 10577
Position : Meeting and Events Coordinator, Office of the CEO
Job Description : Our Purpose
We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.
Job Title
Meeting and Events Coordinator, Office of the CEO
OVERVIEW
The Meeting Coordinator will support the Office of the CEO Meeting and Events Team to successfully execute Board of Directors Meetings, Leadership Meeting and other C-Suite meetings and events locally and abroad. This position requires a candidate that enjoys working in a group setting but is also a self-starter and can work independently.
ROLE
The Coordinator will work directly with the team to develop and adhere to project timelines and take ownership of some support departments, i.e. attendee management, travel coordination, vendor payments, interaction and leadership with 3rd Party Suppliers, presentation creation and editing, etc.
Researches and procures information from suppliers, venues, restaurants, gifting, activities, etc.
Assists in developing venue presentation deck for client meetings
Participates in client calls, and weekly planning meetings as directed by planner
Participates in site inspections, vendor meetings and provide onsite support as needed (extensive travel is required)
Leverage Cvent to assist with attendee management and invitation process
Maintain the organization and archiving of meeting documents, templates, agendas, etc.
Manages processes/tools to ensure departmental compliance including; Coupa, Oracle, Group Air, etc.
Create and communicate travel itineraries for VIP/Board of Directors
Manages Office of CEO and Global Board department supplies
Produce collateral; name badges, labels, tent cards, etc.
Responsible for packing and shipping of materials and supplies to venue
Create and manage guestlists and web registration sites
Develop onsite meeting binders for managers
Acts as an ambassador of the Mastercard brand and demonstrates the highest level of ethics and protocol at all times
Meets all deadlines as established by leadership and client vendors
Other responsibilities as assigned
ALL ABOUT YOU
Positive demeanor
High attention to detail
Embraces learning and is open-minded to new and creative ways of thinking
Can-do attitude
Flexible to adjust and pivot to everchanging needs
Some prior practical meeting planning, communication and/or project management skills
Proven organizational skills
Intermediate to advanced Microsoft Word, Excel, Power Point skills required
Interest/passion for restaurants and travel
Hospitality experience preferred
College degree preferred
CVENT knowledge preferred
COVID-19 Considerations
We value the safety of each member of our community because we know we’re all in this together. In many locations, which may change over time, we’ve implemented a virtual hiring process and continue to interview candidates by video or phone. In addition, in some locations, only individuals who have been fully vaccinated will be permitted inside Mastercard offices until further notice.
In the US, Mastercard is a government contractor, which may legally require most Mastercard employees to be vaccinated unless a verified approved medical or religious exemption is granted. Further, we are currently making every effort towards having employees return to work in the office 2 days per week, if that makes sense for their team. Everyone must be vaccinated to enter Mastercard offices at this time. Therefore, we expect all candidates to be vaccinated or to be approved for a medical or religious accommodation prior to commencing work at Mastercard.
In the US, Mastercard is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity, disabled or veteran status, or any other characteristic protected by law. If you require accommodations or assistance to complete the online application process, please contact reasonable_accommodation@mastercard.com and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Reasonable Accommodations team will respond to your email promptly.
Corporate Security Responsibility
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
Abide by Mastercard’s security policies and practices;
Ensure the confidentiality and integrity of the information being accessed;
Report any suspected information security violation or breach, and
Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.
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