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Company Name : City of Lancaster
Location : Lancaster, CA 93534
Position : Office Assistant
Job Description : Position: Office Assistant Department: Various
Salary: Range: $16.00 – $28/hour
Non – Exempt – Overtime Eligible
Job Summary:
Under general supervision, assist office staff by performing clerical duties and provide support to the Community Development Division. The Office Assistant will also assist with Planning Commission meetings preparation and set-up, including, taking meeting minutes. Position will help Planning and Traffic Engineering sections with maintaining project databases. This role will also assist Community Development staff with the public counter.
In this role, the Office Assistant will need to be highly organized, adaptable and able to prioritize tasks.
Supervisory Responsibilities:
None
Example of Duties & Responsibilities:
Duties may include, but are not limited to, the following:
Maintain filing system on shared drive
Maintain calendars and schedules as needed
Handling incoming calls and other communications
Manage filing system and recording information as needed
Greet clients and visitors
Update paperwork, maintain documents and word processing
Help organize and maintain office common areas
Perform general office duties such as answering phones, customer service, fax, email correspondence, office organization, and run errands
Coordinate events as necessary
Maintain supply inventory
Opens, sorts, and distributes incoming mail
Process all invoices for the division
Required Skills:
Understand and follow written and oral instructions
Strong communication skills
Deal tactfully and effectively with staff, participants and the public
Education and Experience:
Any equivalent combination of education and experience that provides the knowledge, skills, and abilities necessary for acceptable job performance
Core Competencies:
Put people first
Be visionary
Be an ambassador for Lancaster
Examine the long-term fiscal impact
Generate value from within the core
Focus on analysis over process
Build for resiliency and adaptation
View economic development as an opportunity to enhance quality of life
Incorporate technology to increase efficiency and effectiveness
Create community brand and neighborhood identity
Essential Physical Requirements:
Ascend/Descend stairs/ladders/balance (moderate)
Position self to bend or twist (frequent)
To move, transport, position items up to 15 lbs. (frequent)
Exposed to outdoor weather conditions (infrequent)
Operate Equipment (none)
Stationary or squatting position (frequent)
Environmental Factors:
Work under time pressure (moderate to frequent)
Interruptions (frequent)
Ability to work in the evenings
Essential Cognitive Functions:
Analyze (continuous)
Computations (frequent)
Generate Written Work Product (moderate)
Independent Problem Solving (continuous)
Interruptions (frequent)
Maintain Positive Public Relations (continuous)
Organize (frequent)
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
CLASSIFICATION REVISED:
4/27/2020
This post is listed Under California jobs
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