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Company Name : Virginia Dept of Social Services – Local
Location : Virginia
Position : Secretary II
Job Description : Secretary II is the advanced level in the occupational field for Secretaries. Employees are responsible for providing high-level administrative support for executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and provide leadership to other clerical staff. The Secretary II performs administrative and clerical responsibilities with agency-wide scope for an executive and acts as a lead worker to others.
Minimum Qualifications
Considerable knowledge of: administrative rules, regulations, policies and procedures of the department; organization and functions of the locality; modern office practices and procedures; computer-driven word processing, spreadsheet, desktop publishing and graphics; file management (paper and electronic); and basic mathematics. Skill in: operating a personal computer to enter, retrieve, review or modify data; utilizing word processing, spreadsheet, database or other software programs; and operating other office equipment such as typewriter or other electronic data-entry equipment. May perform basic maintenance of computer system and office equipment. Ability to maintain moderately complex records; draft routine documents; develop and modify work procedures, methods and processes; compile data from a variety of sources and prepare reports; exercise tact and courtesy in frequent contact with employees and public; proofread work of others; provide guidance to others in performing administrative and clerical activities; and establish and maintain effective working relationships.
Preferred Qualifications
High school diploma supplemented with courses in business education and progressive responsible secretarial experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Prefer experience with LDSS data systems such as LETS, RMS-HR, VaCMS and SPIDER. Prefer prior work experience in a local department of social services office.
Special Requirements
All applicants are subject to a DMV/driving record check, pre-employment drug screen, Central Registry search and/or Criminal History Background search.
The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority. All offers of employment are contingent upon satisfactory results of the required checks and screenings.
Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.
Special Instructions to Applicants
Applications are accepted online only through this posting. Please refer to your RMS account for the status of your application and this position. Consideration for an interview is based solely on the information within the application. Applications must include complete work history, including periods of unemployment if applicable.
This post is listed Under Virginia jobs
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