Administrative Assistant Job Vacancy in Prominent Properties Sotheby’s International Realty Englewood Cliffs, NJ 07632 – Latest Jobs in Englewood Cliffs, NJ 07632

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Company Name : Prominent Properties Sotheby’s International Realty
Location : Englewood Cliffs, NJ 07632
Position : Administrative Assistant

Job Description : Administrative Assistant
Delivering great service to buyers/renters and sellers/landlords is challenging. Transactions are complex and no two are the same. In this role you will be supporting a top real estate team in administrative and transactional tasks that involve real estate and property management. If you enjoy being in a supporting role, like a challenge, and want to learn from top agents in the marketplace, this is the role for you.
Responsibilities Include:

Create new listings on MLS services and ensure that all documentation is signed and uploaded to the database system.
Create leases and lease renewals
Manage new tenant move-in process
Complete transactions and tasks related to the financial operation of the property including the handling of checks received from clients
Maintaining all necessary financial records in an accurate and timely manner
Resolve tenant issues or complaints
Issue appropriate notices when needed
Ensure that the telephone is answered properly, and messages are handled courteously, accurately, and responded to in a timely manner
Coordinate, track and maintain repair requests and maintenance programs relating to the interior and exterior conditions and appearance of the properties
Manage external vendors including vendor negotiation for service agreements, day-to-day monitoring of vendor performance and invoicing
Maintain the accuracy of the building and tenant files and documents to ensure accurate records are kept
Perform administrative functions including but not limited to: record keeping, filing, mail collection and distribution, data entry, bank / post office runs, and other essential needs as required

Qualifications:

Highly organized and extremely detail oriented
Fast learner, ability to adapt to new systems.
Flexible in daily routine; ability to prioritize and manage shifting responsibilities
Excellent customer service can empathize and build relationships with a variety of personalities
Update and be mindful of property transaction management within our company systems to ensure confidentiality, organization, and compliance
Professional phone skills and the ability to write professional emails and communicate clearly in written format.
A driver’s license

Required Skills:

Experience working with real estate agents/real estate firm previously
Must be proficient with digital tools such as the operating system, Google Drive, Spreadsheets, Email, Presentations

Benefits of Working at Prominent Properties Sotheby’s International Realty

Medical insurance access: Health & Vision & Dental
FSA Benefit
401k
Working in an engaging, team-oriented and supportive environment

About Prominent Properties Sotheby’s International Realty

For the last 30 years, Prominent Properties Sotheby’s International Realty has been dedicated to helping the residents of Northern New Jersey sell and buy homes that fit their needs. We’ve helped our clients buy, sell, rent and invest in tens of thousands of homes and in 2020 we reached $2.5 billion in total sales volume. It is our mission to help our clients achieve their goals while building a sense of collegiality and personal development for our agents and internal staff. With a dedicated team of over 700 licensed professionals and staff working out of 15 regional offices throughout Northern and Central New Jersey. Located in Alpine, Edgewater, Englewood Cliffs, Franklin Lakes, Hoboken, Jersey City, Montclair, Montville, Ridgewood, Saddle River, Short Hills, Summit, Tenafly, Weehawken and Westfield. Prominent Properties Sotheby’s International Realty is committed to skillfully serving their clients and the community.

This post is listed Under  New Jersey jobs

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