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Company Name : State of Ohio Jobs
Location : Cincinnati, OH 45237
Position : Administrative Professional 3 – Quality Assurance
Job Description : Primary Location: United States of America-OHIO-Hamilton County-Cincinnati
Work Locations: Summit Behavioral Healthcare 1101 Summit Road Cincinnati 45237-2621
Organization: Mental Health & Addiction Services – Summit Behavioral Healthcare
Classified Indicator: Classified
Bargaining Unit / Exempt: Bargaining Unit
Schedule: Full-time
Work Hours: 7:30 a.m. – 4:30 p.m.
Compensation: $22.15 – $28.80 / hour
Unposting Date: Mar 25, 2022, 10:59:00 PM
Job Function: Business
Job Level: Individual Contributor
Agency Contact Name: Michele Meyer
Agency Contact Information: michele.meyer@mha.ohio.gov
Administrative Professional 3 – Quality Assurance
(220002KG)
Job Duties
This position is located in Cincinnati, Ohio
The mission of the Ohio Department of Mental Health and Addiction Services (OhioMHAS) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans.
About Us:
Summit Behavioral Healthcare recognizes patient safety as a core value. All employees are required to participate in the organization’s strategic plan, providing quality services in an atmosphere which promotes patient safety in accordance with SBH policy*; and will report any patient safety issues to immediate supervision. It is further recognized that all employees utilize electronic means (i.e. email, phone and intranet features) to remain current with training and communication of pertinent safety issues.
What You’ll Do:
Relieves Quality Management (QM) Director of non-routine administrative duties: independently formulates decisions &/or judgments involving non-legal interpretations of QM policies & procedures; acts for the Director (e.g. independently answers complex &/or confidential correspondence, facilitates & conducts meetings, monitors special projects & task force committees, assigns sufficient staff to ensure completion of special assignments & projects..); provides assistance with regulatory survey [Joint Commission (JC), Medicare/Medicaid (CMS), Occupational Safety & Health Administration (OSHA), Center for Disease Control (CDC), & other state & federal regulatory agencies] readiness (e.g. revises policies, develops policy manuals, constructs training binders..); serves as liaison between QM Director, subordinate staff & supporting functions (e.g., Peer Review, Performance/Process Improvement); transmits decisions & directives; represents QM Director at meetings & serves on committees as assigned; assists with managing local and comparative regional psychiatric hospital data (e.g. restraint episodes..) utilizing Excel spreadsheets including graphing functions; develops performance improvement team charter documents; assists in the planning, organization, and set-up of the annual Patient Safety Fairs for staff and patients.
Research & analyze programs: research & analyze programs, policies & procedures dealing with overall QM programs, develop special project proposals, assists QM Director in new QM program planning & development, special project proposals, research & provide technical information & recommendation to QM Director to aid in decision making.
Manage daily business functions of QM Director’s office: coordinates specific auxiliary functions (e.g., Performance Improvement, Quality Assurance, Utilization, Medicare Compliance..) under QM Director’s authority; administer special projects; prepare crucial, medical & administrative documents & directives; attends QM Committee meetings (e.g., Performance Improvement/Quality Assurance and Accreditation Committee, Patient Safety Council, Executive Committee Quality Safety Forum, Quality Management Department Meetings) to provide administrative support including electronically recording/taking notes to transcribe minutes requiring knowledge & skill in use of medical, legal, &/or statistical terminology; format, proof & make corrections to minutes prior to distribution; prepare materials/documentation/reports for upcoming meetings; maintain data reporting matrices; provide notifications for reporting/presentations/follow-up on behalf of Committees; maintain Committee materials/documentation including binders of all Committee meeting minutes, agendas & reports; maintain documentation for hospital patient safety program approved products list; daily review & update for emergency intervention and special precaution database to manage data collection program/process for key violence and psychiatric deterioration triggers with daily notifications to Morning Report Committee; performs related multi-faceted tasks (e.g., answer telephone & respond to requests for information, gather & classify confidential information &/or administrative material, copy, collate, maintain confidential file system, fax confidential material..).
Performs public relations duties: research & respond to verbal & written inquiries & complaints; provide information & explanation of various hospital programs to general public, concerned citizens, consumers & their families; deliver presentations; performs other duties as assigned.
What’s in it for you:
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
Medical Coverage
Quality, affordable, and competitive medical benefits are offered through the Ohio Med PPO plan.
Dental, Vision and Basic Life Insurance
Dental, vision and basic life insurance premiums are FREE after one year of continuous service.
Time Away From Work and Work/Life Balance
Paid time off, including vacation, personal, and sick leave
11 paid holidays per year
Childbirth/Adoption leave
Ohio Public Employees Retirement System
OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee’s salary. Visit the OPERS website for more information.
Deferred Compensation
The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information
**Per the AFSME/OCSEA bargaining unit contract, effective the pay period that includes July 1, 2022 & July 1, 2023, the pay schedule shall increase by 3%
Qualifications
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.
Or 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
Or 12 mos. exp. as Administrative Professional 2, 16872.
Or equivalent of Minimum Class Qualifications For Employment noted above.
Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*. Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators). Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.
(*)Developed after employment.
Position Location: Summit Behavioral Healthcare, 1101 Summit Road, Cincinnati, Ohio 45237
Supplemental Information:
This position shall be filled in accordance with the provision of AFSCME/OCSEA Collective Bargaining Agreement.All answers to the supplemental questions must be supported by the work experience &/or education provided on your civil service application.All communication and/or status updates regarding this position will be relayed electronically, as OhioMHAS no longer accepts paper applications, thank you for applying online.
The final candidate selected for the position will be required to provide proof of Covid-19 vaccination in accordance with federal regulation Centers for Medicare and Medicaid Services Final Interim Rule 2021-23831 and 42 CFR 483.80 and 42 CFR 483.430(f), State of Ohio Administrative Policy HR-52, and OhioMHAS Policy HR-03.
Background Check Information
The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The final applicant must successfully pass a drug test as a condition of employment.
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