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Company Name : City of Boca Raton, FL
Location : Boca Raton, FL
Position : Communications Coordinator
Job Description : Job Description
Do you want to be a part of the team that helps make the City of Boca Raton one of the best places to live, work and play? We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca
SCHEDULE
Monday – Friday 8:00am to 5:00pm
Must be flexible to work evenings, weekends and holidays for events
GENERAL STATEMENT OF JOB:
This position performs professional work promoting, branding, and brining awareness to the Recreation Services Department’s programs, facilities, performances, exhibits, and special events. Under supervision of the Recreation Superintendent, the Marketing and Events Coordinator utilizes digital and print platforms to create social content, promotional material, videos, graphics, and photos. Responsibilities include attending special events and representing the City of Boca Raton at various events and meetings.
ESSENTIAL FUNCTIONS:
Creates, plans, and monitors social media campaigns for the Recreation Services Department;
Creates and develops content for use on social media platforms and electronic distribution;
Provides oversight and content creation for the Recreation Services Department’s external website;
Reviews and evaluates campaigns on regular basis, making or recommending improvements and/or adjustments as needed;
Engages with the public on social media platforms;
Designs, develops and implements annual marketing plan;
Works with community partners to plan and execute outreach events;
Creates, develops and oversees the production of print materials (brochures, posters, signs, program guides, etc.);
Creates, edits, and maintains department promotional videos;
Creates and makes public presentations at board meetings, and special events;
Serves as liaison to local media and other outlets regarding special events;
Creates and oversees the results of surveys and program evaluations;
Performs administrative duties and compiles data for special projects or reports as assigned;
Works with the Communications Division and coordinates with other City departments, citizens, local media, and various groups as it relates to the marketing and promoting of events and activities of the Recreation Services Department;
Prepares related public announcements and media relations functions regarding event publicity;
Attends events and meetings, represents the department, and provides coverage at community events to promote the department’s programs, activities, facilities, and special events;
Solicits and prepares sponsorship agreements for events from local businesses and organizations for monetary donations, services, volunteers, entertainment, etc;
Collaborates with businesses and partner organizations for the placement of City promotional materials and messages in marketing sources; Performs basic graphic design tasks;
Works all special events.
KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of communications and marketing principles and practices;
Considerable knowledge of social media tools including Facebook, Constant Contact, electronic publications, and web related programs;
Knowledge of current trends and theories for marketing, branding, and communications;
Skilled in the use of Microsoft Office applications and graphics design software such as Photoshop, Illustrator, InDesign, or similar;
Strong content development skills with ability to draft concise copy that conveys intended voice and tone;
Outstanding written and oral communication skills;
Ability to manage time and workload effectively which includes planning, organizing, and prioritizing with attention to details;
Excellent command of grammar and ability to write, edit and proofread for accuracy;
Ability to manage multiple projects, deadlines and responsibilities simultaneously;
Ability to work effectively independently and with employees, residents, businesses, schools, and community groups;
Ability to attend meetings, community events, professional networking events, and trainings outside of the City’s standard business hours;
Ability to implement and monitor policies, programs and procedures;
Proficiency in digital communications software tools.
MINIMUM AND PREFERRED QUALIFICATIONS:
Bachelor’s degree from an accredited college or university with major coursework in communications, marketing, or public information required. Alternatively, an Associate’s degree in communications, marketing, or public information with at least four (4) years of related experience required; or a high school diploma with at least eight (8) years of related experience required;
Three (3) years’ experience in multi-media marketing required;
Experience using Photoshop or similar preferred;
Experience in event planning preferred.
SPECIAL REQUIREMENTS:
Possession of a valid State of Florida Class ‘E’ driver’s license.
PHYSICAL AND ENVIRONMENTAL DEMANDS OR CONDITIONS:
The environmental conditions and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the essential functions of this job, the employee is frequently required, weekly or up to daily, to:
Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like;
Remaining in a stationary position, often standing, or sitting for prolonged periods;
Moving about within the immediate area to accomplish tasks;
Moving from one worksite to another;
Adjusting or moving objects up to 25 pounds in all directions;
Communicating with others to exchange information;
Repeating motions that may include wrists, hands, or fingers;
Operates a computer and other equipment using motions requires manual dexterity or fine motor skills;
Operating motor vehicles;
Assessing the accuracy, neatness and thoroughness of the work assigned;
Ability to observe details accurately and identify variances;
Lift/Carry objects 25 pounds or less;
Push/Pull objects 100 pounds or less;
Working in a normal office environment with few physical discomforts;
Working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation of the like;
Working in an area that is very uncomfortable due to extreme temperature, noise levels, or other environmental conditions;
Working in an outdoor area where exposure to animals, reptiles and/or insects may occur;
Working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises, or muscle pulls.
POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
Criminal Background Check
Employment Verification
Reference Checks
Motor Vehicles Report (MVR) Check
Workers’ Compensation
Physical
EMPLOYEE ACKNOWLEDGEMENT
I have read and understand the duties and essential functions of the position and can perform these duties with or without reasonable accommodations.
Please sign, date, and present this receipt and acknowledgment form to the Human Resources Department. This receipt and acknowledgment form will be kept in your personnel file.
Employee Name (Print)_____________________________
Employee Signature: ___________________________ Date:_________________
Job description specifications are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills, and abilities necessary to describe the primary functions of the job. Specifications are not intended to reflect all duties performed by the employees in each position assigned to the class. Individuals may perform other duties as needed, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload as required by business necessity.
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