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Company Name : Spotify
Location : New York, NY
Position : Executive Assistant, Advertising
Job Description : Business Support & Operations
At Spotify Advertising, our part of that mission is to build the next generation advertising platform for audio which can scale the freemium experience for hundreds of millions of fans and tens of thousands of advertisers. This scale brings unique challenges as well as tremendous opportunities to define the insights product for our business.
Location
New York or Remote Americas
Job type
Permanent
At Spotify, we’ve connected hundreds of millions of people to their favorite songs and podcasts creating a service that people use to discover and enjoy amazing audio content. We’re in 79 markets…and counting! We aim to change the game and we need talented people to help us achieve our mission.
We’re now looking for an outstanding Administrative Assistant to provide support to two of our VPs in our Ads R&D Organization. In addition to providing EA support to two of our VPs, this role will also have part time Operations responsibilities, including providing event logistics support, strategic communications and project management as needed. This is a full time position that can be remote and preference is to be on the west coast as is one of the VPs, but our core working hours are 10am ET to 4 pm ET . Some travel may be required.
What You’ll Do:
Your job will be to enable the VPs to deliver top results while also providing part time operational duties. Our ideal candidate has the dedication to proactively create structure in our VP’s hectic work days, and is a wizard with calendars and google docs. Responsibilities will include, but not limited to:
Organize, plan and prepare the VP’s meetings including presentation decks, agenda and minutes
Administration such as expense reporting
Coordination and booking of travel for our VPs
Help plan and implement regular team off-sites and team social events
Participate in the organization and project management of internal team projects
Lead orders and payments for external service and product vendors
Regularly interact with external and internal collaborators
Correspondence and writing support (when possible)
Accompany the VPs on some travels where extra coordination is needed
Support communication across the organization using our central tools (Confluence, email, workplace, etc) and find creative ways to help our teams connect with our objectives
Support our needs around work environment including team member work space & tools
Assist with social & event planning including: scheduling, booking, ordering, set-up and facilitation when needed
Above all, your work will affect the way the world experiences audio through your contribution towards the team and company’s overall success.
Who You Are:
Experience working as a team coordinator, executive assistant or similar at a large, preferably public company
Experienced in working in a fast paced dynamic and international environment
Excellent proficiency using Google mail, docs and calendar as well as Microsoft Office Suite.
Need to be very resourceful. Someone who can independently solve problems and create solutions
Highly organized with a keen eye for detail, even when you’re not in control
Highly proactive and self motivated
Skilled in relationship building with a high sense of integrity
A good teammate
You understand what agile development is all about
You are anxious to learn and grow, and to help others do the same
You make those around you successful
Where You’ll Be:
We are a distributed workforce enabling our band members to find a work mode that is best for them!
Where in the world? For this role, it can be within the Americas region in which we have a work location and is within working hours.
Prefer an office to work from home instead? Not a problem! We have plenty of options for your working preferences. Find more information about our Work From Anywhere options here .
Our global benefits
Extensive learning opportunities, through our dedicated team, GreenHouse.
Flexible share incentives letting you choose how you share in our success.
Global parental leave, six months off – fully paid – for all new parents.
All The Feels, our employee assistance program and self-care hub.
Flexible public holidays, swap days off according to your values and beliefs.
Spotify On Tour, join your colleagues on trips to industry festivals and events.
Learn about life at Spotify
#remote
Spotify is an equal opportunity employer. You are welcome at Spotify for who you are, no matter where you come from, what you look like, or what’s playing in your headphones. Our platform is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all thrive, contribute, and be forward-thinking! So bring us your personal experience, your perspectives, and your background. It’s in our differences that we will find the power to keep revolutionizing the way the world listens.
Spotify transformed music listening forever when we launched in 2008. Our mission is to unlock the potential of human creativity by giving a million creative artists the opportunity to live off their art and billions of fans the chance to enjoy and be passionate about these creators. Everything we do is driven by our love for music and podcasting. Today, we are the world’s most popular audio streaming subscription service.
Global COVID and Vaccination Disclosure
Spotify is committed to safety and well-being of our employees, vendors and clients. We are following regional guidelines mandating vaccination and testing requirements, including those requiring vaccinations and testing for in-person roles and event attendance. For the US, we have mandated that all employees and contractors be fully vaccinated in order to work in our offices and externally with any third-parties. For all other locations, we strongly encourage our employees to get vaccinated and also follow local COVID and safety protocols.
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