Executive Assistant Job Vacancy in Club Roots Miami, FL 33130 – Latest Jobs in Miami, FL 33130

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Company Name : Club Roots
Location : Miami, FL 33130
Position : Executive Assistant

Job Description : Club Roots is a global leader in hair wellness technology that is looking for a talented executive assistant to join our team.The candidate for this role must be extremely well organized, flexible and enjoy the administrative challenges of supporting the CEO. They must possess the ability to interact with team members (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient. They must possess a high level of professionalism and confidentiality is crucial to this role.Outstanding written and verbal communication skills, strong decision making ability and attention to detail are equally important. Must have excellent calendar management skills, including the coordination of complex executive meetings and experience in scheduling travel arrangements for management. Must be expert level in MS Office Products (Word, Excel, PowerPoint, Outlook and Publisher) and ideally Adobe Creative Cloud (Photoshop, Illustrator, Indesign), though not required.Essential Functions: Relieves the CEO of clerical, administrative and business detail while operating with a high degree of independent judgment.Reads and routes incoming mail; compose and types CEO’s correspondence as needed or directed.Assists in the organization of the CEO’s activities by making frequent contact with Board members, members of the executive team, directors, committee members and other outside constituents on matters related to the CEO’s activity.Plans, develops and maintains the central administrative filing system, mailing lists, and oversight of organization’s contracts/proposals.Facilitates in all possible ways the most efficient and productive use of the time and effort of the CEOPrioritizes and manages multiple projects simultaneously and follow through on issues in a timely manner.Maintains CEO’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel arrangements. Make and arranges room accommodations for meetings.Responsible for heavy calendar management, requiring interaction with both internal and external executives and staff, as well as constituents, to coordinate a variety of complex executive meetings.Assists in the organization of executive office activities, and frequently contacts Board members and other outside personnel on matters related to the CEO’s activities and schedule.Job Type: Full-timePay: $65,000.00 per yearSchedule:8 hour shiftWork Location: One location

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