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Company Name : Johnston LLC
Location : Houston, TX 77057
Position : Executive Assistant
Job Description : SUMMARY: The Executive Assistant coordinates and provides administrative support to the executive team. The Executive Assistant acts as a liaison for clients, consultants, staff, and external colleagues and serves as an extension of Johnston leadership. Entrusted with sensitive, confidential, and timely information.EDUCATION & EXPERIENCE: § Bachelor’s degree in business or equivalent experience§ Ten years administrative experience§ Five years’ experience in business operations, executive management, or similar§ Excellent MS Office knowledge§ Excellent communication and grammar skills§ Discretion and confidentiality requiredDUTIES & RESPONSIBILITES: § Strong technical skills able to assist on a variety of MS Office document platforms§ Schedule appointments, and maintain and update calendars§ Experience managing multiple calendars§ Manage complex office administrative work requiring the use of independent judgment and initiative§ Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly§ Serves as meeting coordinator for staff members, departments, and/or office wide meetings§ Ability to assist executives by composing correspondence, documents and reports§ Coordinate travel arrangements, prepare itineraries and submit expense reports§ Attends meetings, as needed, and take meeting minutes§ Rotational support to front desk, as needed§ Ability to maintain confidentiality of highly sensitive information§ Strong interpersonal skills and the ability to build relationships§ Occasion travel, as neededATTRIBUTES & ABILITIES: Creative, innovative, and thinks outside the box.Creates and maintains a collaborative team environment; to build relationships and effectively work with management and employees.Respects the time of others; schedules and attends meetings timely and comes prepared.Excellent interpersonal, negotiation, and conflict resolution skills.Excellent organizational skills and attention to detail.Strong analytical and problem-solving skills.Ability to prioritize tasks and to delegate them when appropriate.Acts with integrity, professionalism, and confidentiality.§ Ability to communicate effectively, both verbal and written.§ Excellent writing, editing, and proofreading skills.§ Embodies the attributes of an “Ideal Team Player” (Humble, Hungry, People Smart).Johnston provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, marital status, sex, sexual orientation, gender identity, genetic information, pregnancy, national origin, age, disability, or protected veteran status. In addition to all Presidential Executive Orders and federal law requirements, Johnston complies with applicable state and local laws governing nondiscrimination in employment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Job Type: Full-timePay: $55,000.00 – $75,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible scheduleHealth insuranceHealth savings accountLife insurancePaid time offParental leaveReferral programVision insuranceSchedule:Monday to FridaySupplemental Pay:Bonus payExperience:Executive: 10 years (Preferred)Work Location: One location
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