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Company Name : Dunhill Professional Search of Hawaii
Location : Kapolei, HI 96707
Position : Purchasing Coordinator
Job Description : PRINCIPLE DUTIES: The primary role of the position can be broken into three major categories:1. Inventory ControlManage the inventory of parts and supplies including completing periodic counts, establishing part numbers, maintaining stock levels, reduction of excess or obsolete materials, and RMA’s.Control parts check in/check out of inventory by technicians and other staff.Control remote stock inventory levelsUpdate price changes in accounting system as new pricing becomes available.Develop and implement the planning tools required to properly and efficiently manage inventory levels, analyze inventory turns and minimize investment in inventory without interfering with operational efficiency.2. Procurement and DeliveryProcure parts, supplies, tools, services, subcontracts, etc. including issuing purchase orders or making credit card purchases.Follow up on open purchase orders to ensure timely delivery then communicate delivery statuses to coworkers and customers.Assist in the review and inspection of product when it is received and receive orders in our accounting system.Match our Purchase Orders with BOM’s and Invoices then approve for payment or take action on discrepancies.Reserve product from existing inventory for future projects, maintenance, or service work and stage for delivery.Create packing lists and assist in coordinating with customer for delivery and resolving delivery or product issues when they occur.Assist with will-call deliveries and other customer walk-ins for procurement including generating necessary paperwork for transactions.Review field reports and signed packing lists then coordinate with accounting to invoice.3. Administration/OtherMaintain supplier accounts includes websites (ADI, Office Depot, etc).Create project closing documents and submit to Customer.Attend periodic project progress meetings.Provide reports as required related to inventory levels and values, ordered materials, purchase activity, and other pertinent departmental indicators.Assist with all telephone inquiries as needed.QUALIFICATIONS, SKILLS, AND COMPETENCIES: The qualified candidate will posses the skill set, prior work experience, and motivation to support 20-50 projects and several customer queries on a daily basis. The job will include managing multiple duties and tasks with some supervision and heavy communication. Articulate communication, highly organized, detail oriented, quick learning, problem solving skills are necessary to successfully complete the job expectations. A candidate that is comfortable working in a small-business environment and has the flexibility to adjust with the job is ideal. This is a full-time position with hours of 7:30am to 4:30pm, Monday through Friday. The position is open to flex-hours. Extended hours may be necessary from time to time to meet various deadlines.Essential Qualifications: Must have and maintain a valid driver’s license and safe driving recordMust be willing to submit to and pass drug screenings and criminal background checksMust possess a high school diploma or GEDMust have proficient computer skills including use of MS Office programs (Word, Excel, Outlook, etc.) and Adobe PDFMust have regular and punctual attendanceMust have basic mathematical skillsConstruction Administration or Project Management experience preferredSkillsAn associate’s degree or higher is preferredA great understanding of processes, especially the proper use of work orders, schedules, etc. is preferredProblem-solving and quick learningHighly organized and detail orientedAbility to articulate and communicate wellAn excellent disposition and phone etiquetteJob Type: Full-timePay: $20.00 – $23.00 per hourSchedule:8 hour shiftWork Location: One location
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