Administrative Assistant Job Vacancy in Operation Technology, Inc. Irvine, CA 92618 – Latest Jobs in Irvine, CA 92618
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Company Name : Operation Technology, Inc.
Location : Irvine, CA 92618
Position : Administrative Assistant
Job Description : $52,000-$55,000 annualETAP has been the leading developer of electrical power system design, analysis, and real-time software solutions for over 35 years. As we grow, we’re continually looking for bright, energetic, go-getters to enhance our team. ETAP offers the career stability of an established company, we also offer the fast-paced, dynamic work environment; it’s a culture where good ideas and hard work are recognized and rewarded.Sales Administrative AssistantJob Description· Responsible for administrative support to the sales department to ensure efficient utilization of time· Process orders· Create and check proposals· Assist the Sales Engineers with lead/customer follow up, as requested.· Performing internal audits of sales reports on weekly, monthly & quarterly basis· Interface, correspond, and support our international offices and Authorized Reps· Responsible for back up of reception and telephone duties· Schedule meetings and coordinate calendars as requested· Prepare and distribute, upon review and approval, departmental correspondence reports, memos, and projects from notes or drafts· Support the sales team with CRM reports and contact data import· Help assist with CRM system projects and requirements· Record, transcribe and distribute meeting minutes within appropriate time frames· Coordinate departmental correspondence to facilitate on-going communications and efficient departmental operations· Communicate with co-workers, management, clients, vendors, and others in a courteous and professional manner· Conform with and abide by all regulations, policies, work procedures, and instructions· Conform with all safety rules and use all appropriate safety equipment· Assist the Sales and other Departments as needed· Perform other duties as assignedJob Knowledge, Skills, and Abilities· Must have 3+ years of administrative support experience· Experience using Microsoft Dynamics CRM, or equivalent a plus· Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy· Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work· Ability to solve problems independently using exceptional judgment and decision making· Superior math skills and experience working in a fast-paced sales environment with pricing, proposals, etc.· Ability to multi-task and communicate effectively via telephone and email· Works well in a team environment and able to work with a diverse group of people· Excellent verbal and written communication skills· Advanced computer skills related to creation of reports and presentations in MS Word, MS Excel, MS PowerPoint, CRM· Valid driver’s licenseEducation· Business school, Bachelor’s Degree in Business, communications, or relevant field is a plusETAP is an Equal Opportunity Employer and is committed to workforce diversity. Local applicants encouraged to apply. ETAP is a smoke-free workplace and drug-free work environment. All resumes are held in confidence. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search. Applicant must be eligible to work in this country. No phone calls please.Job Type: Full-timePay: $52,000.00 – $55,000.00 per yearJob Type: Full-timePay: $52,000.00 – $55,000.00 per yearBenefits:401(k)Dental insuranceHealth insurancePaid time offVision insuranceSchedule:8 hour shiftDay shiftMonday to FridayAbility to commute/relocate:Irvine, CA 92618: Reliably commute or planning to relocate before starting work (Preferred)Education:Bachelor’s (Required)Experience:Administrative Assistants: 1 year (Required)Work Location: One location
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