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Company Name : POET Technolgoies
Location : Allentown, PA 18104
Position : Administrative Assistant
Job Description : Administrative Assistant (This is an On-Site position)POET Technologies is looking for an Administrative Assistant for fast growing publicly traded company in the optical semi-conductor industry.The role of the Admin Assistant involves a great deal of multitasking and is an integral part of the POET business. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.Key Responsibilities Include: Act as a central point of contact for Management and team including greet guests, set up meetings, prioritize and determine actions for inquiries, requests and correspondence.Organize office and assist associates in ways that optimize proceduresPurchase order coordination from quotation to creation and tracking.Work with finance on tracking receivables.Create and maintain records ensuring accuracy and validity of informationProvide general administrative support, including but not limited to: communicating with internal stakeholders and team members, prepare communications such as memos, emails, reports, create and overall office managementDevelop and maintain a filing system, both digital and paperLiaise with executive and senior administrative assistants to handle request and queries from senior managers.Provide back-up to other administrative staff as necessaryOther projects and duties as assignedWhat We Are Looking For: Proven experience as an administrative assistant or office admin assistantAbility to handle sensitive and confidential informationStrong communication skills written and verbalKnowledge of office management systems and proceduresWorking knowledge of office equipment, like printers and fax machinesExcellent time management skills and the ability to prioritize workExcellent attention to detail and problem-solving skillsExperience with calendar management, including coordinating complex meetings that require senior management attendance and video conference room bookingStrong organizational skills with the ability to multi-taskRequirements: Minimum 3-5 years of Administration experienceProficiency in Google office products (Gmail, Sheets, Docs, Forms)Mandarin is an assetPOET Technology supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity/expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class.Job Type: Full-timePay: $45,000.00 – $55,000.00 per yearBenefits:401(k)Dental insuranceHealth insuranceLife insurancePaid time offVision insuranceSchedule:8 hour shiftMonday to FridayCOVID-19 considerations:Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment unless a reasonable accommodation is approved.Experience:Administrative: 3 years (Preferred)Work Location: One location
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