Administrative Assistant Job Vacancy in START Treatment & Recovery Centers New York, NY 10027 – Latest Jobs in New York, NY 10027

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Company Name : START Treatment & Recovery Centers
Location : New York, NY 10027
Position : Administrative Assistant

Job Description : Position Summary: Under the direct supervision of the department head or designee, this position provides administrative and secretarial support. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures as well as schedule flexibility to include evening and weekend availability as needed.
Responsibilities:Establishes, develops, maintains and updates filing system for the department. Retrieves information from files when needed.Organizes and prioritizes large volumes of information and calls.Coordinate with Medicaid Service Coordinators for all billing processes and payments.Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.Answers phones and takes messages or fields/answers all routine and non-routine questions. Works in cooperation with clinical staff & other administrative assistants to cover phones & convey patient related messagesTypes and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copyFacilitate the assessment and processing of all self-pay patients.Transcribe and prepare minutes from meetings and upload to DocRecords.Processes check requests for travel reimbursement, event expenses, etc. and forwards to accounts payable for processing. Tracks requests to ensure timely payment and maintenance of positive vendor relations.Schedule and organize complex activities such as meetings, travel, conferences and other activities for all members of the department.
Qualifications:GED or High School Diploma, College level education a plus.Two (2) year degree preferred and Minimum of one year of administrative experience5 years administrative experience may be substituted in lieu of 2-year degreeProficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)Travel Requirements:Expected travel to participate in staff training and management development programs.
Physical Requirements: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the position which are reviewed on each individual case. While performing the responsibilities of the role, the employee is required to talk and hear. The employee is often required to sit and use his or her hands and fingers, to handle or feel. The employee is occasionally required to stand,
walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
Limitations and Disclaimer: The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.
START is an equal opportunity employer. We value a diverse workforce and an inclusive culture. START encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, and veteran status.
START undertakes affirmative action strategies in its recruitment and employment efforts to assure that persons with disabilities have full opportunities for employment in all positions.
We encourage applicants with disabilities who may need accommodations in the application process to contact: engagement at startny.org ~Correspondence sent to this email address that is not related to requests for accommodations will not be reviewed. Applicants should follow the instructions above regarding how to apply.

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