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Company Name : Center for Prosthetic Orthotics Inc
Location : Seattle, WA 98122
Position : Administrative Manager
Job Description : We are looking for an Administrative manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Administrative manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting patients and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Administrative manager should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Administrative manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities
Serve as the point person for office manager duties including: maintenance, mailing, supplies, equipment, errands, shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with owners to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with any IT issues on all office equipment
Manage contract service providers and assist with office lease
Manage office General and Administrative budget, ensure accurate and timely reporting
Provide general support to all employees
Assist in the onboarding process for new hires
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Skills
Proven experience as an Office manager, Front office manager or Administrative assistant
Knowledge of office administrator responsibilities, systems and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
High School diploma or equivalent; prefer Bachelor’s degree
Healthcare experience preferred
This post is listed Under  Washington jobs
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