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Company Name : Matagorda County Texas
Location : Bay City, TX 77414
Position : Court Clerk – Justice of the Peace #2
Job Description : Updated 08/15/2017
COURT CLERK – JUSTICE OF THE PEACE
CLASS NO. 1405 EEOC CATEGORY: Office and Clerical
PAY GROUP: 12 FLSA: Non-Exempt
SUMMARY OF POSITION
Performs clerical and basic bookkeeping functions for a Justice of the Peace. Duties include
receiving and docketing civil cases and criminal complaints, typing various reports and legal
documents, making bank deposits, balancing and reconciling accounts, setting hearing dates, and
receiving money and issuing receipts.
ORGANIZATIONAL RELATIONSHIPS
1. Reports to: Justice of the Peace.
2. Directs: This is a non-supervisory position.
3. Other: Has regular contact with attorneys, other county departments; law enforcement
agencies; County and District Attorney’s offices, County and District clerk’s
offices, and the general public.
EXAMPLES OF WORK1
Essential Duties
Receives and enters into computer incoming cases, complaints, and citations, including civil and
criminal cases, hot checks, administrative hearings, traffic tickets, and performs necessary
paperwork as required;
Types complaints, correspondence, forms, reports, and various legal documents including
judgments, writs, citations, appeals, commitments, Miranda warnings, warrants, etc.;
Prepares, records, and files birth, marriage, and death certificates;
Compiles data and prepares periodic required reports;
Sets hearing dates, sends notices of hearings, transfers cases to County or District Courts as
necessary, and files appeals with the County or District Clerk’s office;
Prepares juror lists and juror payment paperwork;
1 For the purpose of compliance with the Americans with Disabilities Act (ADA), this job description does not take
into account potential reasonable accommodations.
Court Clerk – Justice of the Peace (Job No. 1405)
Updated 08/15/2017
Receives money, records payments and dispositions, and maintains ledgers of all monies
received;
Issues receipts for payments of fines and fees;
Answers telephone, directs calls, greets the public, and assists as necessary, including providing
information concerning fines and filing fees, scheduling defensive driving classes, determines
eligibility requirements of those who want to take driver safety course, and establishing payment
schedules for fines;
Prepares hot check complaints, notices, court dates, and warrants;
Receives and date stamps incoming mail;
Pays bills for office, if necessary;
Balances and reconciles bank accounts and makes deposits;
Prepares and issues checks for disbursement to other county and state offices for various fees
received and to defendants for authorized monies due;
Prepares invoices to defendants and other county and state offices for various fees received;
Maintains and updates the judge’s calendar Ody/Web Email;
Maintains records of community service hours worked;
Takes notes at court proceedings; and
Serves as a Notary Public.
Other Important Duties
Performs such other related duties as may be assigned; and
Required to attend continuing education classes as required by law and at the request of the
Justice of the Peace.
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT2
Ability to lift 10-25 pounds frequently and 25-50 pounds occasionally;
Frequent reaching with arms, bending, twisting, standing, walking, stooping, and climbing stairs;
and
2 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
of the job.
Court Clerk – Justice of the Peace (Job No. 1405)
Updated 08/15/2017
Constant sitting and/or use of computer and office equipment.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of: county and state laws; courtroom procedures and associated clerical functions;
and basic bookkeeping procedures.
Skill/Ability to: maintain accurate criminal and civil dockets, files, and records; type accurately;
operate computer using standard word processing software; operate other standard office
equipment including copier, and adding and fax machines; apply proper English, spelling,
punctuation, and arithmetic; demonstrate proficiency in both oral and written communication;
establish and maintain effective working relationships with co-workers, members of various law
enforcement agencies, attorneys, county officials, and the general public; and maintain
appropriate necessary certifications.
ACCEPTABLE EXPERIENCE AND TRAINING
High school diploma, or its equivalent, plus at least one (1) year of related legal clerical
experience, preferably with a governmental entity;
Or any equivalent combination of experience and training which provides the required
knowledge, skills, and abilities.
CERTIFICATES AND LICENSES REQUIRED
Certification as a Notary Public.
Court Clerk – Justice of the Peace (Job No. 1405)
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