Institutional Support Job Vacancy in University of Hawaii Lihue, HI – Latest Jobs in Lihue, HI

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Company Name : University of Hawaii
Location : Lihue, HI
Position : Institutional Support

Job Description : Description
Title: Institutional Support (Fiscal Specialist)
Position Number: 81966
Hiring Unit: Administrative Services
Location: Kauai Community College
Date Posted: March 9, 2022
Closing Date: March 28, 2022, 11:59 PM (HST)
Band: A
Salary: salary schedules and placement information
Additional Salary Information: PBA; minimum $3,767 /mo.
Full Time/Part Time: Full Time
Temporary/Permanent: Permanent

Other Conditions: General funds, to begin approximately May 2022, pending staffing needs

Duties and Responsibilities
Review, audit and approve small purchase procurement of goods, services and construction to ensure compliance with Federal, State, University, and RCUH policies and procedures before routing for Campus approvals.
Reviews various documents relating to procurement of goods and/or services of moderate complexity/scope to determine adequacy for intended use and/or recommends corrective measures and priorities.
Works with Departments and Programs to ensure accuracy and adequacy of procurement, including but not limited to, reviewing specifications to ensure compliance with University policies and justifications for selection of the method of procurement.
Provides general guidance, in accordance with University policies, on drafting specifications for procurement and options for informal solicitation for obtaining quotations for the procurement of goods and services.
Provides technical advice in the specialty area to management and personnel at many levels, and with supervisory guidance, recommends actions.
Serves as the Purchasing Card (P-Card) Department Coordinator and Campus Reconciler. Responsible for fiscal review and audit of all P-Card purchases. Ensures purchases are made in accordance with University, State and Federal policies and procedures.
Review, audit and approve travel documents for all funding sources in accordance with established policies, procedures and collective bargaining agreements.
Ensures proper and accurate inventory management and control. Responsible for annual review, approves acquisition, disposal and transfers to ensure accountability and accuracy in accordance with specific State and Federal guidelines.
Develops, coordinates, and conducts informal and formal training sessions for faculty/staff on small purchase procurement requirements and procedures by reviewing and updating instructions and procedures for completing, and submitting proper documents for specific requests.
Responsible for written and oral communications, exercising tact, diplomacy, and good judgment in relations with others.
Develops and/or presents to management and/or other personnel written and/or oral reports and/or recommendations.
Perform other related duties as required and/or assigned.
Minimum Qualifications

Possession of a baccalaureate degree in Business Administration or Public Administration and 0 year(s) of progressively responsible professional experience with responsibilities for financial or cost accounting; or equivalent education/training or experience.
Functional knowledge of principles, practices and techniques in asset, liability, revenue and expenditure accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with procurement.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the organization, management, and Business Office.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Desirable Qualifications

Knowledge of and experience with KUALI Financial System.
Knowledge and experience with University, State and Federal procurement policies and guidelines.

Application Submission: Click on the “Apply” button to complete an application and attach the following required documents.

1) Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (copies of transcripts are acceptable; however, original official transcripts will be required at the time of hire.) Academic record/grade summaries will NOT be accepted. Diplomas and copies will NOT be accepted. Transcripts must be attached to receive credit for degree(s). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

2) A cover letter explaining how you meet the minimum and desirable qualifications of the position

3) Resume

4) Names and contact information (including e-mail address) of at least 3 professional references

All minimum qualifications must be met by the closing date. The application will be considered incomplete if material is unreadable. Incomplete applications will not be considered. Letters of recommendation may be requested at a later time in the search process.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: Human Resources Office; 808-245-8372

Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of the College and will not be returned.

Kaua‘i Community College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. For more information or inquiries regarding these policies, please contact: Isaiah Ka‘auwai (TIX and EEO/AA Coordinator), (808) 245-8260, or JoRae Baptiste (ADA Coordinator for Employees), (808) 245-8323, Kaua‘i Community College, One Stop Center, 3-1901 Kaumuali‘i Hwy, Lihu‘e, HI 96766.
EEO/AA, Clery Act, ADA
The University of Hawai’i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.

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