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Company Name : Chugach Government Solutions, LLC
Location : Anchorage, AK
Position : Purchasing/Travel Agent (Job ID: 2022-2642)
Job Description : Job OverviewThe Purchasing and Travel Agent is responsible for the awarding, administering, and close out of purchase orders, contracts, and blanket purchase agreements used to purchase a wide range of supplies, materials, equipment, and services. It is the responsibility of the Purchasing and Travel Agent to ensure that the procurement process is in compliance with the acquisition policy and procedure manual. The Purchasing and Travel Agent also provides assistance to travelers as required, either assisting them with self-booking in using the corporate travel program or making reservations for them if they are not able to do so.ResponsibilitiesEssential Duties & Job Functions:Understand and follows current procurement policies and procedures.Ensure all procurement actions are completed in accordance with the Acquisition Policy & Procedures Manual.Review purchase requests for accuracy and completeness and resolves discrepancies with requester prior to solicitation.Obtain supplier or contractor pricing.Prepare and issue written request for quotes and request for proposals.Perform procurement department Buyer role for CGS corporate’s Preferred Vendor agreements and associated corporate IDIQ contract requirements; includes participating in planning meeting, issuing solicitations, processing awards and post award administration.Evaluate and negotiates pricing and terms with suppliers and contractors; documents the negotiation process.Conduct price analysis and coordinate the technical analysis with requester when required.Prepare and maintain Purchase Order and Contract files through the close out process.Maintain the approved supplier list in accordance with the procurement policy and procedures.Maintain the centralized supplier/contractor file system.Distribute purchase orders to the proper departments.Perform follow up procedures to ensure timely delivery of purchases and documents supplier or contractor performance.Provide customer assistance and training throughout the procurement process.Assist managers and employees of CGS, LLC and its subsidiaries with self-booking airline, hotel and car rental reservations using Egencia website.Arrange travel, including, but not limited to, airline, hotel and car rental reservations, for managers and employees of CGS, LLC and its subsidiaries if traveler is unable to self-book.Provide travelers with complete itineraries and documents necessary for business trip.Compare and document alternative travel options to ensure reasonable costs and compliance with Federal Travel Regulation and CGS, LLC Record Retention Policy.Provide data to CGS Finance for reconciliation of credit card charges; reconciles financial reports with invoiced charges; provides documentation to CGS Finance as needed.Perform oversight and maintenance of company information and settings in Egencia CRS, corporate airline mileage programs and negotiated hotel rate plans.Perform maintenance and upkeep of internal corporate Travel department informational web page.Works in a constant state of alertness and in a safe manner.Performs other duties as assigned.Job RequirementsMandatory:High school diploma or equivalent.Basic familiarity with mathematical functions.Three (3) years of specialized purchasing experience.Skill in the use of Excel and Microsoft Word at an intermediate level.Job Type: Full-timeSchedule:Day shiftWork Location: One location
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