Staff Assistant I – Part Time Job Vacancy in City of North Port, FL North Port, FL – Latest Jobs in North Port, FL

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Company Name : City of North Port, FL
Location : North Port, FL
Position : Staff Assistant I – Part Time

Job Description : General Description
To provide administrative support to an assigned Department and Division; to respond to customer inquiries in a timely and efficient manner; and to perform a variety of recordkeeping functions and clerical duties relative to assigned area of responsibility.
Essential Job Functions
CORE JOB FUNCTIONS
Performs various administrative and customer service duties, including answering telephones, providing information, preparation/distribution of correspondence, letters, memoranda, forms, reports, meeting agendas/minutes, etc.
Maintains filing systems as required.
Performs data entry and tracking of assigned work into appropriate computer systems/applications, including work orders, spreadsheets, databases, etc.
Assists with preparation of training and travel arrangements.
Cross-trains to assist staff in the Department/Division.

DEPARTMENT SPECIFIC FUNCTIONS
Maintains and tracks inventory and assists in coordinating annual inventory reports for Department.
Responds to customer and vendor inquiries regarding services provided by or contracted through the Department.
Conducts necessary research to support cost-effective purchases.
Coordinates procurement requests, requisitions and invoices for equipment and supplies.
Prepares daily reports for use by Department personnel.
Compiles and completes special projects and reports.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)
Knowledge/Skills/Abilities
CORE Knowledge/Skills/Abilities:
Knowledge of administrative principles and practices.
Skilled in customer service, including ability to communicate effectively, both in person and in writing.
Ability to multi-task effectively during busy times and exercise patience and professionalism during stressful situations.
Ability to perform mathematical calculations, prepare statistical summaries and reports.
Ability to work independently under general supervision.
Skilled in using computers for data entry.
Ability to use business applications (Word, Excel, PowerPoint, etc.) and enter data accurately from a wide variety of source documents.
Ability to compose and prepare correspondence and memoranda.
Ability to maintain financial and statistical records, if required, and to prepare periodic reports from such records.
Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy.
Ability to establish and maintain effective working relationships with employees and the public.
Education, Experience, Licenses and Certifications
Education and Experience:
High School Diploma from an accredited high school or possession of an acceptable equivalency diploma is preferred.
Three (3) years diversified office experience, use of Microsoft Office preferred.
One (1) year experience in customer service and public contact work.

(A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.)

Licenses and Certifications:
Possession of or ability to obtain a valid Florida driver’s license by date of hire.
All benefits are effective the 1st of the month following 30 days.

Aetna – Health Insurance

The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.

Cigna Dental– Dental InsuranceThe City’s dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.

EyeMed Vision Care – Vision InsuranceThe City’s vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.

Cigna Life – Life, Voluntary Life, Dependent Life InsuranceThe City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.

Cigna – Short Term DisabilityThe City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.

E-Flex – Flexible Spending AccountA flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor’s prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.

Trustmark– Supplemental PolicesTrustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.

LifeLock Benefit Solutions

Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.

ICMA-RC – Deferred Compensation PlansThe City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.

Florida Retirement System – FRSEligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.

Cigna – Employee Assistance ProgramThe City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.

VPI – Veterinary Pet Insurance

The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.

Florida Prepaid College Board

Employees are eligible to enroll in college savings programs as well as 529 plans.Educational Assistance ProgramEmployees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).

Paid HolidaysThe City observes 12 paid holidays per year.

Sick Leave and Annual Leave

Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.

Sick Leave IncentiveEmployees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.

Personal LeaveEmployees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.

Bereavement LeaveEmployees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an “immediate family member”.

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