Accounting Supervisor (Clerk & Recorder) Job Vacancy in Douglas County, CO Castle Rock, CO – Latest Jobs in Castle Rock, CO

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Company Name : Douglas County, CO
Location : Castle Rock, CO
Position : Accounting Supervisor (Clerk & Recorder)

Job Description : Accounting Supervisor (Clerk & Recorder)
Employment Type: 0 – Full-time Regular
Pay Range: $60,789.00 – 91,184.00
Location: Castle Rock, CO
Overtime Exempt: Yes
Elected Office / Department: CLERK & RECORDER
The Accounting Supervisor oversees accounting activities, including accounts receivable and cash receipts, accounts payable, cash disbursements, and month-end accounting close activities. The role maintains the general ledger, prepares for the year-end audit, and prepares for timely and accurate financial reporting. The successful candidate will work closely with team members from all divisions of the Office of Clerk and Recorder and will assist the Chief Deputy and Clerk with special projects. Additionally, the Accounting Supervisor of the Clerk and Recorder’s Accounting staff is responsible for managing revenue, expenditures, and capital assets for the divisions of the Office of Clerk and Recorder.

Generally, the hiring range is $60,789-$75,986. Qualifications, education and experience as it relates to the position will be taken into consideration when determining hiring salary.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following examples are illustrative only and are not intended to be all inclusive:
Manage the revenue accounting of the Clerk and Recorder’s Office while balancing the daily receipts to the corresponding daily reports (County, Recording’s Landmark system, and the Department of Revenue Motor Vehicle and Driver’s License systems).
Monitor the accounts payable, accounts receivable, and non-sufficient funds collection processes.
Analyze the General Ledger Revenue and Expenditure accounts according to General Accepted Accounting Principles (GAAP).
Manage the purchasing functions of all divisions of the Clerk & Recorder’s Office.
Utilize revenue-tracking systems including the Department of Revenue Cash Tendering system, and the End of Day, Month, and Year reports.
Prepare monthly and yearly revenue analysis reports, monthly expenditure analysis of accounts, and prepare election cost analysis reports.
Facilitate the County Clerk’s annual budget process: analyze and prepare revenue and expenditure projections for the Administration annual budget, assist the other divisions in their annual budget preparation and monitor interim budget reports for accuracy and individual account status.
Monitor vendor contracts in accordance with County policy.
Acquire and maintain a highly technical working knowledge of relevant laws, regulations, policies, standards, procedures, and equipment.
Execute quality assurance measures to enforce check collection policies in compliance with state statutes, and administrative directives; ensures conformity of all necessary documentation and the appropriate collection of all assessed taxes and fees.
Serve as a liaison between Clerk & Recorder’s Office, representatives of business and industry, and clients. Provide and disseminate information, both orally and in writing, regarding statutory changes and policy modifications.
Effectively build and maintain strong working relationships with all co-workers, management, other agencies, and departments.
Lives out the Vision, Mission, and Core Values of the Clerk and Recorder’s Office, maintaining a supportive environment conducive to teamwork.
OTHER DUTIES:
Oversee and maintain petty cash disbursements and reconciliations.
May be assigned as a member of the State DRIVES Financial Advisory Committee.
Submit annual audits of County revenues to various state and local agencies.
Utilize the County’s systems and software, Recording’s Landmark system, the Department of Revenue Motor Vehicle system, and the Department of Revenue Driver’s License system. Also, utilize two credit card systems: the Colorado Pay Port system and Recording’s MSB credit card system in the daily and monthly revenue balancing.
May be assigned to support election division as needed.
Other duties as assigned.
SUPERVISORY RESPONSIBILITIES: This position has supervisory responsibilities related to accounting staff and directs work for Division management related to accounting tasks.

SUPERVISION RECEIVED: This position reports to the Chief Deputy.

INDEPENDENT JUDGMENT: Work is autonomous; incumbent confers regularly with Chief Deputy and County Clerk. Must enforce statutory requirements and county policy.
MINIMUM QUALIFICATIONS:
EDUCATION AND/OR EXPERIENCE:
A bachelor’s degree in accounting/business
A minimum of three years of experience as a general accountant or government auditor
Federal, state, county, or municipal work experience a plus
Supervisory experience preferred
A combination of education and experience may be considered
KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:
Knowledge of supervisory practices and principles. Considerable knowledge of data processing as it applies to accounting methods.
Proficient using Excel for creating/modifying spreadsheets.
Skills:
Considerable knowledge of data processing as it applies to accounting methods.
Proficient using Excel for creating/modifying spreadsheets.
Competent in developing routine reports, correspondence, forms, etc. using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style.
Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
Accurate data entry input, 10-key by touch and cash reconciliation.
Proficiency in cash management principals and processes is required.
Abilities:
Ability to effectively communicate in both oral and written form.
Must establish and maintain effective working relationships through communication with peers, management, staff, elected officials, other departments, agencies, and the public.
Must be able to speak to people with poise, voice control and confidence in individual and group settings.
Requires the ability to apply principles of logical thinking and common sense to follow instructions, define problems, analyze information, and draw valid conclusions.
Communicates well with a variety of people and tactfully handles difficult or uncomfortable situations.
Elicits information from others and provides an explanation, interpretation, or information exchange appropriately in a concise, intelligible, and professional manner.
Must be adaptable to performing under stress and when confronted with persons acting under stress.
CERTIFICATIONS, LICENSES, & REGISTRATIONS: This position requires successful completion of a criminal background check including fingerprinting through a national database.
WORK ENVIRONMENT:

Physical Work Environment: Typical office environment. Moderate noise level.

Physical Demands: While performing the duties of this job, the employee is regularly required to sit. Also requires walking or standing to a significant degree. Be physically able to operate a variety of machinery and equipment such as computers, adding machines, photocopiers, scanning machines, etc. The employee is regularly required to speak and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. Must be physically able to lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Materials and Equipment Directly Used: Office equipment including phone, computer, fax machine, copy machine, and similar equipment.
ADDITIONAL INFORMATION:
This position is open until filled, review of applications will begin immediately and continue until a suitable candidate is selected.
The job details outlined in this posting represent a modified summary of the full job description. A full copy of the job description may be requested by emailing HumanResources@douglas.co.us.
In the event of an emergency/disaster in or near the County, all County employees are expected to make every effort to be available to assist the County Manager, Elected/Appointed Officials and Department Directors to ensure the continued operation of any and all necessary County functions. This may mean being available to perform additional duties and hours beyond what is normally required. In the event that an exempt employee does work more than 40 hours a week in support of County operations during an emergency, such employee may receive overtime or other appropriate wage compensation in accordance with existing County policies or at the discretion of the County.

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