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Company Name : Airswift North America
Location : Anchorage, AK 99501
Position : Administrative Assistant II
Job Description : Administrative Assistant IIWork Location: ANCHORAGE6 Month Contract (With Possibility of Extension)9/80 Schedule (9 Hour Days, Every Other Friday Off)Assignment Scope: Our Client’s Finance/Tax group is seeking a candidate for an administrative position for a candidate able to perform a variety of office support, including but not limited to tasks related to legal documents and correspondence, calendaring deadlines, and maintaining legal files, records and documents in electronic or paper. As part of the finance and tax function, you are approachable with a friendly customer service focus, possess strong organizational skills, be flexible to support a changing work environment and a variety of assignments, and regularly prioritize competing tasks with limited supervision.Responsibilities include: Preparing, developing, and maintaining tax case files, calendaring and tracking deadlines, maintaining appeal and litigation budgets Copying and scanning of tax documents, uploading large document files, comm w/ outside firms for doc transfer, invoice handling, etc.Assisting with PowerPoint slides and transcription Performing on-line research and in-person at agencies and courts Manage floor office supplies, office moves, prepare travel and expense reports, and distribute mail Prepare and maintain “on-boarding” materials for incoming employees including office procedures, ergonomic evaluation, desk and office equipment, arranging initial safety training, badging, and other support as appropriate Coordination, logistics and hospitality for all external visitors to the floor General floor admin duties such as securing calendars, managing facility work order requests Coordinate community service events such as United Way, Day of Caring event, and other company functions for supported groups Provide back-up coverage on an as-needed basis for other Administrative Assistants Other projects and/or ad hoc requests as they ariseBasic/Required: Must be legally authorized to work in the United States as a U.S. citizen or national, or an alien admitted as a permanent resident, refugee or asylee5+ years of experience as an administrative assistant1+ years of experience handling legal administrative dutiesLegal office experience strongly preferred.Job Types: Full-time, ContractPay: $27.00 – $30.00 per hourBenefits:401(k)Dental insuranceHealth insuranceVision insuranceEducation:High school or equivalent (Preferred)Experience:Administrative Assistants & Receptionists: 2 years (Preferred)Work Location: One location
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