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Company Name : Pinal County
Location : Florence, AZ 85132
Position : Administrative Assistant
Job Description : Description
To learn more about employment opportunities with the Superior Court in Pinal County, please visit our website. Do you have questions about the application process or need assistance? Please review our Application Assistance Information.
Note: Advertised salary is the hiring range; to view the full salary range for the posted position please view the job classification or visit the Superior Court Human Resources website (Download PDF reader).
If you are requesting Preference Points, you must complete and upload the Request for Preference Points (Download PDF reader) form to your application, along with required supporting documentation.
JOB SUMMARY
Perform office and secretarial work of routine difficulty. This is an Entry/Trainee position that works under close supervision. Positions at this level are assigned routine/standardized or recurring duties.
Example of Duties
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES:
Answer questions from staff and the public.
Compile information and prepare reports.
Format, compose, type, and prepare routine correspondence.
Maintain office records and files.
Prepare and process confidential and sensitive documents.
Schedule meetings.
Screen telephone calls and route to appropriate individuals.
Take meeting minutes.
Responsible for inventory and ordering supplies.
Gather information from various agencies.
Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents.
Verify and complete records, forms, and documents. Enter requisitions and purchase orders.
Receive and paying invoices.
Schedule appointments.
To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
Perform other related duties as required.
Minimum Requirements
MINIMUM REQUIREMENTS TO PERFORM WORK:
High school diploma or GED equivalent.
Two (2) years of experience performing general secretarial or office work.
Valid Driver’s License with an Arizona Driver’s License may be required within 30 days of hire.
Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.
CLERICAL TESTING:
All candidates will be required to complete the Clerical Exam in order to be considered for this position.
Applicants must pass the exam with a score of 70% or better and meet the required qualifications before their application can be forwarded to the hiring department for review.
Detailed information regarding the Clerical Exam Testing Date will be emailed to the email address located on the application after the job announcement closes. Testers will be responsible for checking their email/spam folders to gain access to the testing link. Once the link has expired, the test cannot be reopened or resent.
Passing scores of 70% or better are good for six (6) months, after six months you must re-take the exam if you would like to be considered for similar positions. If you have taken the exam and obtained a score of less than 70% you can re-take the exam 60 days from the date of the last examination.
Employment is contingent upon successful completion of a criminal background check and verification of work history, academic credentials, licenses, and certifications as applicable.
Supplemental Information
Knowledge, Skills and Abilities:
Knowledge of Business English, spelling, arithmetic, punctuation, and grammar.
Knowledge of office practices and procedures.
Knowledge of current MS office software.
Knowledge of filing and recordkeeping.
Skill in preparing and submitting reports.
Skill in using data processing systems and other office equipment and machines.
Ability to maintain complex filing systems.
Ability to follow written and verbal instructions.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
PHYSICAL DEMANDS:
The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a relatively safe, secure, and stable work environment.
This post is listed Under Arizona jobs
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