Executive Assistant, Hockey Operations Job Vacancy in Honda Center Anaheim, CA – Latest Jobs in Anaheim, CA
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Company Name : Honda Center
Location : Anaheim, CA
Position : Executive Assistant, Hockey Operations
Job Description : A great experience starts with you!
Honda Center welcomes fans, performers, and athletes from around the globe. Our team members are an integral part of the event experience through their interactions with guests. Whether you’re looking to create a great guest experience at a concert, support business growth and development, work behind-the-scenes during an Anaheim Ducks game, or anything in-between, this is your opportunity to start the next chapter of your career story and help create a one-of-a-kind fan experience at Honda Center.
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Job Title:
Executive Assistant, Hockey Operations
The Executive Assistant is responsible for providing day-to-day administrative support for the Executive Vice President/General Manager and the Assistant General Manager. The Executive Assistant handles a wide variety of situations. Each contact must be handled differently, using judgment and discretion. Day-to-day activities include managing incoming phone calls and emails and coordinating travel for the Hockey Operations management team. Other duties include meeting planning/facilitating, calendar maintenance, team communication, and some financial reporting. This is a full-time salaried exempt position.
In addition, the candidate must have the ability to work a flexible schedule with non-traditional hours, as this position is on-call for team needs at off hours, nights, and weekends. In exchange for the irregular work hours, the Executive Assistant, Hockey Operations, may receive early release during slow business days as determined by the General Manager and Assistant General Manager.
Responsibilities
This position is responsible for organizing and managing the day to day activities of the General Manager to ensure efficient and effective office operations
Manage the General Manager’s schedule
Provide administrative support for the General Manager, including drafting memos and correspondence for approval, coordinating phone/zoom calls, and sending out communication on the General Manager’s behalf
Serve as the liaison between the General Manager and the rest of the executive staff
In the General Manager’s absence, ensure that requests for action or information are relayed to the appropriate staff member
Note commitments made by executives during meetings and arrange for staff implementation
Interpret requests, help implement action, and decide whether the General Manager should be notified of important or emergency matters as needed
Coordinate office practices, such as record keeping, forms control, and office layout, to create new systems or revise established procedures
Prepare reports including conclusions and recommendations for the resolution of operational and administrative problems
Issue and interpret operating policies on behalf of the General Manager
Organize travel and accommodations for the General Manager and other members of Hockey Operations management
Coordinate flights and hotel accommodations for each Ducks player (and family) selected to participate in the NHL All-Star Game and Awards Show
Assist Human Resources and the Finance department with the completion of necessary paperwork for staff and players
File notice of employment with the NHL regarding changes in employment status of Hockey Operations staff
Serve as the Hockey Operations point of contact at Great Park Ice for all outside services, including JMG Security Systems, plant services, water services, FedEx, and USPS mail service
Coordinate training camp postings and acknowledgment filings to the NHL with the Team Services Manager
Work directly with the NHL to coordinate the participation and attendance of Ducks rookies at the NHL Rookie Orientation Program
Coordinate and track date holds/releases with the NHL scheduling department and Honda Center
Act as the point of contact for Lady Ducks events and the family lounge during home games; attend home games as necessary to ensure tasks are completed properly
Coordinate and organize milestone gifts and Christmas gifts for the players and staff with the General Manager
Other duties as assigned
Skills
Extreme confidentiality is imperative
High school diploma (Bachelor’s degree preferred)
3-5 years experience working as an executive assistant for a high profile employer
Possess outstanding time management, organizational skills, and excellent communication skills
Strong knowledge of MS Office, including Word, PowerPoint, Excel, and Outlook
Knowledge, Skills and Experience
Education – High School Diploma or Equivalent
Certifications Required – NA
Experience Required – 3-5 Year
Please note that this position is required to be fully vaccinated against COVID-19. “Fully vaccinated” means that the applicant can provide acceptable proof that the applicant has received, at least fourteen (14) days prior to the applicant’s start date, either the final dose of a two-dose COVID-19 vaccine, or a single dose of a one-dose COVID-19 vaccine. Vaccines must be authorized and/or approved by the FDA. Applicants needing an exemption to this requirement due to medical, disability-related, religious or other protected reasons may request an exemption. The Company will engage in an interactive process to determine if an exemption to this requirement as a reasonable accommodation is appropriate.
Company:
Anaheim Ducks Hockey Club, LLC
If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us!
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