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Company Name : Growing Commercial Real Estate Firm
Location : Arlington, VA 22209
Position : Executive Assistant
Job Description : Why You Want to Work Here: We’re a large property developer and property manager on the east coast. We’re the best of the best and are excited to be bringing on a new team member who will be able to grow with our organization as we continue to grow. As an Executive Assistant you will support a team of three senior executives. The role will require close interaction with senior management and collaboration with all departments and professionals within the company. The successful candidate will work closely with all areas of the company including acquisitions, asset management, leasing, property management, accounting, development, and construction.Responsibilities of the Executive Assistant: Maintain executive’s calendar(s) via Outlook, which includes coordinating, planning and scheduling various internal and external meetings and appointments. Check calendars daily to help keep executives on track with daily commitmentsCompose and type standard correspondence, complex communications, statistical and analytical reports and other documents as neededProcess invoices and expense reports for timely payment in Nexus Payable and ConcurAssist in consolidating and distributing contractual documents and execution counterpartsCoordinate all broker dinners, parties and leasing related events with appropriate style while staying within budgetAssist in the preparation of annual budgets and schedules for propertiesAssist in the preparation of leasing assumptions for propertiesPrepare and edit correspondence, proposals and other business correspondenceTrack contract billings/expenses for various construction projectsAssist with document and database managementPrepare vendor contracts and insurance compliance as well as to ensure payment and compliance mattersCreate and edit visual presentations using PowerPoint as well as supporting marketing and event planning initiativesPerform other customary administrative duties as necessaryCoordinate business travel arrangements when necessaryRequirements of the Executive Assistant: Bachelor’s degree is required1-3 years of office experienceCommercial real estate knowledge a plusMust have high level of interpersonal skills to handle sensitive and confidential situationsMust continually demonstrate poise, tact, and diplomacyMust be a team player and be willing to work beyond normal work schedule when necessaryContinual attention to detail in establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demandsExcellent command of the English language in communication and writing skillsAnalytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize workJob Type: Full-timePay: $65,000.00 – $70,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceHealth insuranceHealth savings accountLife insurancePaid time offParental leaveProfessional development assistanceReferral programRetirement planVision insuranceSchedule:8 hour shiftMonday to FridaySupplemental Pay:Bonus payAbility to commute/relocate:Arlington, VA 22209: Reliably commute or planning to relocate before starting work (Required)Education:Bachelor’s (Required)Work Location: One location
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