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Company Name : Immedia Integrated Technologies
Location : Scottsdale, AZ 85260
Position : Executive Assistant
Job Description : Duties include assisting the executive(s) various calendaring, meeting arrangements, correspondence drafting, organizing and maintaining all files (digital and hard copy as needed), travel arrangements, following up on requested tasks, ordering supplies, preparing agendas, note taking, and generally keeping them on-track and productive.Successful candidates must have intermediate to advanced Word and Outlook skills, a high degree of confidentiality, and a passion for adding value. This is a full-time position for a seasoned professional who enjoys being an assistant.Office administration & coordination experienceExcellent Google Suite skills, or equivalentDiscretion with Executive personal informationSuperb organization skillsHighly detail orientedStrong interpersonal and team-oriented skills; good relationship builderPositive attitude, professional, self-motivated; “can-do” approach to assignmentsAbility to thrive in a very fast-paced, demanding environmentAbility to jump right in and start making a contribution while learning along the wayExcellent written and verbal communication skillsFriendly and outgoingSelf-directed & self-motivatedVendor and contract management experience, a plusCalendaringPreparation of correspondenceAssisting / drafting reports, agendas and/or memosNote takingDocument editing and/or proof readingDigital recordkeeping and file organizationCatering arrangements and conference room preparation4-6 years in administration, accounting, and/or financeScreening callsRead CEO emails and sort accordinglyTravel arrangements and confirming itineraries for multiple partiesAny other duties as needed – we are looking for a motivated, can-do applicantHigh School DiplomaEnsure Lounge area supplies are stock and organized5+ years of relevant work experienceStrong verbal and writing skills requiredWe lead with our Core ValuesWorking at Immedia is more than a job. When you join the company, you’re joining a group that doesn’t pull any punches, gives credit where and when it is due, and appreciates an innovative spirit. At Immedia we are different because of our people. Everyone who passes through our doors must demonstrate the following characteristics:TrustworthinessRespectRelentlessnessPassionFITB (Fire In The Belly)Let’s face it, we spend a significant amount of our time during the week with our colleagues. Thus, your work life can have a profound effect on your general happiness. Wouldn’t you want to spend your work week with people who you trust, respect, and who share your passion for doing a great job? We do. Low in politics, high in ethics.What Immedia DoesWe design, build, and support workplace technology for the top companies and educators in Arizona.Vision and MissionOur vision is to improve the lives of our clients through the innovative use of technology. To do this we must remain on the forefront.Our mission is to become the most sought-after technology provider in the Southwestern United-States, by providing a level of service and innovation that is unparalleled. We will achieve our mission by hiring right.Immedia is an Equal Opportunity Employer. We hire first on core values, then on experience, knowledge, and education. Factors outside of these four areas are not considered in the application and hiring process. This includes race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or other personal factors that have nothing to do with ability and job performance. Immedia will not tolerate discrimination or harassment and values providing a safe, confident workplace for all members of the team. If you’re smart and demonstrate Immedia’s Core Values then we welcome your application!Job Type: Full-timePay: $65,000.00 – $75,000.00 per yearBenefits:401(k)Dental insuranceFlexible spending accountHealth insurancePaid time offVision insuranceSchedule:8 hour shiftEducation:High school or equivalent (Preferred)Work Location: One location
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