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Company Name : Petersburg Medical Center
Location : Petersburg, AK 99833
Position : Executive Assistant to the CEO/Compliance Officer
Job Description : Job Descripion:
Executive Assistant to the CEO/Compliance Officer. Reports directly to the CEO. Supervisory responsibilities.
Summary:
The Executive Assistant to the CEO/Compliance officer coordinates all administrative office functions, works with the CEO, legal, and the governing board to ensure compliance with all applicable healthcare laws, regulations, guidelines, policies and procedures. The Executive Assistant must demonstrate a high standard of ethics and competency. This position may include supervisory responsibilities, or leadership roles of departments as designated by the CEO. The Executive Assistant will have a high level of competency in communication, service excellence, public relations, and project management.
Essential Functions:
Prepare reports and respond to requests for the information from state or federal agencies. Additionally, will coordinate communication and act as organization’s liaison with same agencies.
Assist the CEO, as directed in researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, and initiating communications.
Maintain CEO appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel plans.
Under direction of the CEO, acts as the liaison to all correspondences, prepares reports, including conclusions, recommendations for solutions of operational and administrative problems.
Frequently handles the public relations of PMC, and capable of understanding and fulfilling appropriate role of emergency preparedness.
Responsible for planning, communication, transcribing minutes for the Hospital board, managers meetings, and any other meetings as needed.
May be required to provide departmental supervision, leadership and roles as designated by the CEO.
Assist in management and storage of PMC contracts.
Superior ability to communicate and collaborate with peers, community members, medical staff, patients, and customers.
Advanced ability to investigate, assess and manage conflict and concerns.
Compliance officer requires:
Implement compliance policies, procedures and standards of conduct
Designate and coordinate a compliance committee
Maintain effective compliance training and education, and provide training to employees
Maintain effective lines of communication that allow employees to report compliance concerns
Support internal monitoring and auditing of the compliance program to measure effectiveness and address deficiencies
Enforce disciplinary guidelines to ensure employees continuously and consistently follow standards
Detect offenses in a timely manner, respond appropriately to them, and implement any necessary corrective action
Investigate and participate in investigations (under applicable privileges, as appropriate) of compliance and alleged violations of the Code of Conduct, federal and sate statutes, and regulations. Works closely with Human Resources and other appropriate stakeholders to direct compliance issues to the appropriate channels for investigation and resolution
Use audits and other techniques to monitor compliance, identify potential areas of compliance vulnerability to the organization. Report results of audit activities to the Board. Regularly provide compliance reports to senior management to keep them informed of the organization’s compliance efforts.
12. Advanced ability to utilize computers and technology systems, (video, reporting systems, compliance reports in Cerner, auditing in Cerner, Excel, Word, PowerPoint, and Outlook). Utilizes computer programs in daily functions.
13. Performs other duties as assigned.
14. Performs all functions according to the established policies, procedures, and regulatory requirements, as well as applicable professional standards. Provides all customers of the Petersburg Medical Center with an excellent service experience by consistently demonstration out Guiding Values. Mission, Vision and Code of Conduct.
Education and experience requirements:
Bachelor’s degree, five (5) years experience in related field with demonstrated ability to lead.
Qualifications:
Strong project management skills. Ability to understand healthcare compliance and legal regulations. Ability to comprehensively understand and train staff in Health Insurance Portability & Accountability Act (HIPAA). Grant writing and management experience.
Must possess independent ethical decision-making abilities, as well as considerable judgment and initiative to determine the approach or action to take in non-routine situations. Must have excellent communications skills to perform routine administrative details, such as attending meetings, responding to inquiries from callers, visitors, and patients. Requires gathering and handling of sensitive information or confidential reports. Must possess the ability to convey a professional image, as well as effectively represent the executive as appropriate. Additional related educations and/or experience preferred.
This post is listed Under Alaska jobs
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