Project Administrative Assistant Job Vacancy in Marriott Companies Morgan County, UT – Latest Jobs in Morgan County, UT

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Company Name :
Marriott Companies
Location : Morgan County, UT
Position : Project Administrative Assistant

Job Description : PROJECT ADMINISTRATIVE ASSISTANTMarriott Companies is a leader in underground utility construction and residential land development in Weber County. We are looking to add a strong personality, who’s hard working, a self starter, task oriented, organized and detailed oriented individual to our team. PURPOSE: To assist the Purchasing & Estimating Director in new estimates, setting up new sub-contractor and vender accounts, gathering all information necessary for new project contracts, and tracking all purchases, job reports, costs, invoices, budgets, equipment, and other important information from project start to completion.You will also be working closely with the Equipment & Facilities Director to ensure that equipment maintenance and repair workorders are created and complete for equipment transports for projects.The P & E PA will also work closely with the Construction Director and project superintendents and foreman to track projects from start to finish and ensure that safety standards and company goals are completed.RESPONSIBILITIES: Send RFP’s to new and current vendors for project estimatesAssist the P & E Director in creating project estimates and coordinating with the potential clients to establish strong relationshipsSet up and track vendor files, including new qualifier packets, sub-contractor packets, new vendor packets, and ensure all necessary information is complete and submittedOnce a project is awarded, you will create a project file, gather SOW’s from necessary vendors, track and ensure that the most current estimates, plans and other important information is filed and properly labeledFile NOI, SWPPP & FDCP for all projects and track start and end dates, as well as ensure SWPPP compliance BMP’s are on job site for the durationEstablish new contract files with clients and gather and track all credit applications, deposits and job reports for each specific projectWork with P & E Director to get utility contracts for projects and plans for the projectsCreate and track purchase orders and review all invoices for each project and compare them to the purchase orders or estimatesTrack equipment transports, hours and requests for repair, establish workorders for maintenance and repairs and work closely with the Equipment Director to ensure completion of work ordersWork closely with the Superintendents and Project Foreman to ensure that the safety standards and PPE are in use, safety meetings are completed, and company goals are being set and completeYou will need to call in Blue Stakes on projects, order materials, schedule transports, work on project schedules and maintain dates, attend project coordination meetings, take notes, etc and assist in any other tasks the P & E Director asks of youOther office duties that you will be required to do would be answering phone calls and emails, setting up meetings, copying, scanning and filing, possibly some light cleaning and working with the office manager on supply orders necessary for you and the departmentQUALITIES FOR SUCCESS: Attention to detailProficient in Data entryTime Management SkillsGood CommunicationOrganizedMultitaskingMicrosoft Office: Outlook, Excel, Word, TeamsCross TrainingProficient computer skillsProfessional attitude and appearanceFriendly disposition / positive attitudeOutgoing / AssertiveForthright/DirectTake direction easilyPrioritize tasksCritical thinkingSelf-MotivatedConflict ManagementGood under pressureWorks well with others in a team atmosphereREQUIREMENTS: Must be extremely detail oriented, organized, efficient and have the ability to prioritize responsibilities efficiently and effectivelyYou will need to have excellent customer service skills and the ability to establish loyal relationships, maintain integrity, confidentiality, and make the best decisions on behalf of the companyBeing trustworthy, loyal, hard-working, self-starting, having good written and verbal skills with the ability to communicate well are importantExceptional knowledge of Excel, and the ability and desire to quickly learn new relational software and procedures is essential3+ years general construction experience, construction or project management training, and advanced computer skillsKnowledge of Microsoft office, word, job costing software and structure, and DropboxBENEFITS: Health, Dental, Vision, Life Insurance401k with Company match and potential for profit sharing bonusHSA or Flex Spending Account with Company contributions & Cafeteria PlanEmployee assistance programsPaid time offEmployee discount programOpportunities for personal and professional growth and developmentJob Type: Full-timePay: $35,000.00 – $45,000.00 per yearBenefits:401(k) matchingDental insuranceEmployee assistance programEmployee discountFlexible spending accountHealth insuranceHealth savings accountLife insurancePaid time offVision insuranceSchedule:10 hour shiftDay shiftHolidaysMonday to FridayOvertimeSupplemental Pay:Bonus payAbility to commute/relocate:Ogden, UT 84404: Reliably commute or planning to relocate before starting work (Required)Application Question(s):Are you willing to take a drug test?Education:High school or equivalent (Preferred)Experience:Microsoft Excel: 3 years (Required)Project management: 1 year (Required)Microsoft Office: 3 years (Required)Construction: 3 years (Required)Strategic planning: 1 year (Required)Administrative: 1 year (Required)Language:English (Required)License/Certification:Driver’s License (Required)Work Location: One location

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