Accounts Payable Accountant Job Vacancy in Oceanit Honolulu, HI 96813 – Latest Jobs in Honolulu, HI 96813

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Company Name : Oceanit
Location : Honolulu, HI 96813
Position : Accounts Payable Accountant

Job Description : REPORTS TO: ControllerSeeking an Accounts Payable (AP) Accountant to provide professional accounting functions for all phases of AP and preparing/recording electronic disbursements and transfers, including daily functional tasks. Process vendor payments both via checks and electronically, reconcile vendor statements, manage rush check requests as necessary, and all verbal and written communication with vendors for multiple legal entities. Ensure accurate and timely creation and updating of vendor and accounting records, including the Vendor Master Database. Maintain and file vendor backup documentation, including W-9 forms, and manage the processing of 1099 forms and W-8BEN Forms. Provide excellent customer service in assisting vendors and Oceanit project managers, colleagues, and senior via face-to-face, telephone, video conference interactions or written email or letter communications.THE VALUE YOU DELIVERSetting up new vendors in ERP system and obtaining W-9s.Prepare and input all invoices for payment for vendors, ensuring appropriate coding and approvals.Rush payments should take priority to be prepared/entered first for check/electronic payment to be generated/processed.Process payments upon due dates and or by request for payments according to company policy.Updating the PBA (Processed by Accounting) status and immaterial variance amounts in Purchase Order (PO) system.Process 1099 forms, W-8BEN forms, and other forms as necessary.Cut checks and submit along with back up documentation for signature approvals. Upon return, mail or return checks to the requestor.Initiate and prepare ACH/wire transfers/account-to-account bank transfers as assigned via corporate online banking platform.Record electronic banking transactions into the AP module and payment registers.Review monthly statements from vendors and check if all outstanding amounts have been paid by Oceanit. Check vendor history to verify invoice status; if invoice is still outstanding or has been paid. Contact vendor for a copy if the invoice cannot be located.Review internal AP reports and AP Aging to ensure outstanding invoices and/or checks are voided/reissued as necessary. Assist with escheatment process as required.Order accounting supplies as needed, including managing check stock, 1099 forms, printer toner, folders, labels, and other miscellaneous supplies.Process and reconcile all credit Card data for payment and for posting to general ledger monthly.Handle all verbal and written communications with vendors in reference to outstanding accounts and resolving vendor payment issues/discrepancies.Train new hires on Oceanit AP processes.Check Accounts Payable email account and take appropriate action.Provide support to the Accounts Receivable (AR) processes for copies of documents needed for billing back up.Manage and maintain AP files to send or retrieve completed files to/from offsite storage in accordance with Oceanit retention schedule.Participate in ERP AP module software testing, evaluation, and process improvements.Perform other related duties as assigned.THE EXPERTISE WE’RE LOOKING FORTwo (2) years of AP, PCard, or accounting experience, andTwo (2) years of college education, vocational school, or Associates Degree in the area of Accounting or Business Administration, orA combination of two years of AP, PCard, or accounting experience and college education, vocational school, or associates degree in the area of Accounting or Business Administration.Two (2) years of Customer Service experience.Federal government contract experience, a plus.Knowledge in manufacturing and inventory, preferred.Office administration skills, including Microsoft 365, MS-office suite; Outlook required.Knowledge of accounting software Deltek Ajera, Timberline, or Microsoft Dynamics AX preferred.Detail oriented, ability to research accounting issues, follow up and resolve operational issues.Ability to effectively prioritize and execute tasks in a fast pace and rapidly changing environment.Demonstrated ability to communicate effectively in written and oral forms with executive, senior management, managers, and technical staff.Assist in completion of strategic projects for the Accounting Team.Participate in new ERP software testing, evaluation, and process improvements.Actively participate as an effective member of Accounting Team by completing assigned duties, accepting additional assignments or reassignments.Assists with seasonal peaks to complete assignments, such as GET tax filing preparation, month-end closing, and year-end closing.Successful candidate will be able to work in an environment that utilizes excellent time and stress management skills.EEO Employer/VETS/DisabledJob Type: Full-timePay: $50,000.00 – $60,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceFlexible spending accountHealth insuranceLife insurancePaid time offVision insurancePhysical Setting:OfficeSchedule:Monday to FridayCOVID-19 considerations:All employees required to be fully vaccinated and boostered; masks need to be worn when in office and not at desk or cannot maintain social distancing; plexiglass barriersEducation:Associate (Preferred)Experience:accounts payable: 2 years (Preferred)Work Location: One location

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