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Company Name : Labor, Department of
Location : Albany, NY 12240
Position : Administrative Assistant – Albany
Job Description : MINIMUM QUALIFICATIONS:
Interested candidates must have at least three years of professional experience as an administrative support professional in an Executive office*.
Certification (such as the International Association of Administrative Professionals’ Certified Administrative Professional), diploma, or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years experience.
PREFERRED QUALIFICATIONS: Highly organized and detail orientated; excellent verbal and written skills; highly professional in demeanor; able to interface easily with people at all levels; proficiency in Microsoft Word, Excel, PowerPoint, Outlook, virtual meeting platforms such as Zoom and Microsoft Teams; and ability to multi-task. Candidates who have previously applied to a similar posting are encouraged to apply again.
Duties DescriptionSTANDARD DUTIES:
The Administrative Assistant duties include, but are not limited to:
Provide assistance and guidance to callers and customers of the Industrial Board of Appeals (IBA)Provide support in the daily administrative functions for IBA staff and Board membersProcess incoming and outgoing mail and emailMonitor case database and timeliness of filings and progress of casesMaintain principal office case files, both physical and electronicSchedule and coordinate the administration of hearings, both virtual and in personMaintain decision binders in principal IBA officeCoordinate Board meetings, both virtual and in-personProcess Freedom of Information Law (FOIL) requests and Article 78 proceedings by preparing and sending documentsCollect data and metrics in preparation and submission of required miscellaneous reportsPrepare and submit purchasing requestsPrepare and submit travel and expense reportsSubmit help tickets for IT issues and requisitionsManage time sheets for Board membersAssist in other office functions as necessary
Additional CommentsIMPORTANT: All Department of Labor employees are required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccine status through a secure online portal.
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