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Company Name : The O’Connor Group
Location : Wayne, PA 19087
Position : Administrative Assistant
Job Description : Position Summary: This position provides administrative support to the VP of Product Leadership and other members of the R&D leadership team. The successful candidate will be a self-starter with a proven track record of simultaneous support of multiple team members within a fast-paced company.Essential Duties and Responsibilities: · Prepare and edit team documents such as memos, procedures, and reports.· Assist the team with contract and document approval process.· Track R&D budget line items with timelines.· Work within the team and with partners through profession emails and phone correspondence.· Maintain team calendars – travel arrangements, meeting arrangements· Perform general clerical duties to include, but not limited to copying, faxing, mailing, filing, expense reports, and retrieving documents, records and reports.· Assist with office-based duties such as first point of contact for visitors, teammates, clients, incoming calls and electronic correspondence and respond independently when appropriate.Additional Responsibilities: · Support staff in assigned project-based work, including special projects as assigned by manager.· Sign for and distribute UPS/FedEx or similarly delivered packages.· Cover front desk as needed.Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Required Education and Experience: · H.S. Diploma required.· 5+ years progressive administrative experience.Preferred Education and Experience: · B.A. or B.S. Degree preferred.· Project management skills are a plus.· Previous experience working in pharmaceuticals or biotechnology company strongly preferred.· Certified notary.Required Knowledge, Skills, Abilities & Behaviors:· Ability to maintain privacy and confidentiality.· Advanced computer proficiency and working knowledge of Microsoft Office suite of programs required.· Superior organizational and planning skills, attention to detail and accuracy.· Excellent verbal and written communication skills.· Ability to work successfully in a fast-paced environment and prioritize multiple deadlines.· Ability to identify, analyze, and solve problems.· Ability to interact effectively with internal management and various levels of external parties.· Ability to work well either independently or as part of a team.Work Conditions: · This job operates in a professional office environment with flexibility for some work from home.· This role routinely uses standard office equipment such as computers, phones and photocopiers.· This position is required to work occasional nights and weekends to meet company demands.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is occasionally required to stand, walk, use hands to finger, handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch or crawl; talk or hear.The employee must occasionally lift and/or move objects up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.Job Type: Full-timePay: $60,000.00 – $80,000.00 per yearBenefits:Dental insuranceHealth insurancePaid time offSchedule:8 hour shiftAbility to commute/relocate:Wayne, PA: Reliably commute or planning to relocate before starting work (Preferred)Experience:Administrative Assistant: 5 years (Required)Customer service: 1 year (Preferred)Work Location: One location
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