Administrative Professional Job Vacancy in Innovative Technologies Corporation Dayton, OH – Latest Jobs in Dayton, OH

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Company Name : Innovative Technologies Corporation
Location : Dayton, OH
Position : Administrative Professional

Job Description : Innovative Technologies Corporation (ITC) offers challenging but rewarding opportunities for those who want to work hard to provide a great experience for the customer and strive to reach their professional goals. As a member of the ITC family, you will be working alongside people who share this work ethic and are excited about providing innovative solutions to our government customers. Our success is built on integrity, loyalty, and trust. ITC has a commitment to provide the right people for the job, right when they are needed.Position OverviewProvide administrative support services to effectively assist in the implementation of the research mission of the Air Force Strategic Development, Planning, and Experimentation (SPDE) Directorate. Responsible for assisting more senior personnel and/or performing functional duties under the supervision of more senior personnelPosition OverviewProvide administrative support services to effectively assist in the implementation of the research mission of the Air Force Strategic Development, Planning, and Experimentation Directorate. Responsible for assisting more senior personnel and/or performing functional duties under the supervision of more senior personnelEssential Job Functions: Support administrative for directorate and division tasks as necessary to support management operations functions including: tracking IPT manning and preparing organizational charts; data entry functions, Automated Time Attendance and Production System (ATAAPS); Defense Travel System (DTS), integrating information into required reports; generation and maintenance of training requirements, files, forms and established file plans (paper and electronic); processing mail; (receive, sign for, and distribute mail, both classified and unclassified, and access, store, and handle classified material as required); preparing correspondence per standard government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering, scheduling meetings and conference rooms to meet mission requirements, supporting email triage of upper level management. Complies with established security regulations pertinent to accepting, sorting, delivering, handling, and safeguarding of classified materialAssist in the use of USAF standard desktop based computers and operating systems to produce databases, spreadsheets, graphics and other specialized products, and facilitate the use of standardized automated forms such as travel orders (including Defense Travel System (DTS), performance reports (including Clarity PPM, materials procurement, maintenance and disposition, as well as other periodic or ad hoc reports)Support in the planning, formulation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested. The contactor shall provide support in the processing and disposition of work effort reports (including processes of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC)) and retirement of folders and documentsAssist with the performance the duties of the Record Custodian (RC), including the establishment and maintenance of master files (both paper and electronic) and file plans of program data, to facilitate tracking and resolution of issues associated with operations and assist in maintaining government-approved Research & Development case filesAssist in establishment, implementation and maintenance of Operating Instructions (Ois). This includes the creation and maintenance of Self Inspection checklists. Able to assist in verifying checklists against current administrative and organizational processes, and assist in maintenance of a tracking system for identification and correction of deficienciesAssist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the missionServe as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetingsProvide support to the Video Teleconferencing (VTC) manager, assist with VTC bridge scheduling and VTC connectivity and interface with VTC maintenance contractorAssist in retrieving data/information in the form of queries, reports, and taskers; assist in the maintenance of tracking systems for identification of deficiencies and corrective actions/closure, and to prepare various documentation for Government review and approval. Able to be single point in the directorate or division to receive, coordinate, disseminate, track progress, and close all taskers coming to the directorate or division Workflow inbox. The contract shall convey reminder/follow-up emails to OPRs, making sure they meet the suspense; responsible for making sure suspense’s are completed, as per original tasker; archive the workflow tasker and all supporting documentation in Microsoft 365/SharePoint/Other designated knowledge management site and communicate with directorate or division management regarding statusResponsible for receiving, sorting, and dispatching incoming/outgoing mail. Ability to comply with established security regulations pertinent accepting, sorting, delivering, handling, and safeguarding of classified materialProvide records management support for the directorate/division utilizing software applications such as Clarity, DTS, Info Center, ATAAPS, Outlook, PowerPoint, Word, and Share Data Warehouse. Ability to perform Records Custodian duties; digitally store and electronically file documentation using standard DoD, AF, AFMC, and/or AFRL enterprise systems such as LiveLink or SharePoint; type correspondence, copy documentation, answer common phone line for directorate/division, and direct callers and visitors to appropriate individuals. Ability to update contract work unity forms information into AFRL Clarity software tool (or other tools, as required), execute Clarity queries and distribute to program managers and engineers, and create spreadsheet to track all active directorate/division work unitsMinimum QualificationsMust have prior experience working with the US GovernmentMust have extensive experience with DTS and workflow managementMust have 3 years’ experience performing administrative dutiesDesired QualificationAFRL and Air Force experienceBachelor’s Degree is preferredApplicants selected may be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information.Job Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceFlexible spending accountHealth insuranceLife insurancePaid time offVision insuranceSchedule:8 hour shiftMonday to FridayEducation:Bachelor’s (Preferred)Experience:administrative professional: 4 years (Preferred)Work Location:One locationWork Remotely:Temporarily due to COVID-19Work Location: One location

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