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Company Name : County of Orange
Location : Orange County, CA
Position : Law Office Manager (Administrative Manager I)
Job Description : CAREER DESCRIPTION
LAW OFFICE MANAGER
(Administrative Manager I)
This position is scheduled to receive salary range increases on the following dates:
Effective July 1, 2022 – 3.0% increase
Mandatory Employee Retirement Contributions will decrease on the following dates:
Effective July 1, 2022 – 0.5% decrease
Salary may be negotiable within the range listed above, based on position requirements and successful candidate’s qualifications, subject to appropriate authorization.
OPEN TO THE PUBLIC
This recruitment is being held to establish an Open Eligible List to fill current and future Law Office Manager positions. This recruitment may also be used to fill positions in similar and/or lower-level classifications throughout the County of Orange.
DEADLINE TO APPLY
This recruitment will close on Thursday, March 31, 2022, at 11:59 p.m. (PST). Qualified applicants are encouraged to apply immediately.
THE OPPORTUNITY
The Law Office Manager serves as one of three managers within the Office of County Counsel’s Administration unit. The incumbent will supervise legal support supervisors and staff within the Advisory, Litigation, Child Protection, Public Guardian-Mental Health, and District Attorney-Public Administrator units. The incumbent will be responsible for:
Serving as the Department’s office and purchasing manager
Supervising administrative and legal support staff, who support County Counsel’s attorneys
Overseeing the legal support functions of the office, including the case management system, records management and report of outside counsel invoices to the County Executive Office (CEO)
Partnering with Human Resource Services (HRS) for recruiting needs, and applying HRS principles and practices related to employee conduct, performance and dispute resolution
Providing back-up for the Director of Administration with the ability to manage the multi-functional administrative responsibilities of a government department, including budget/cost monitoring, human resources, information systems, law library, and business continuity planning
Conducting procurement and contract administration assignments for a wide variety of commodities and services in support of the operation of the department. All activities are conducted in compliance with applicable federal, state, and/or local regulations and County policy
DESIRABLE QUALIFICATIONS AND CORE COMPETENCIES
The ideal candidate will possess at least four (4) years of professional, administrative experience leading and working with staff within a law office environment. A Bachelor’s degree in a related field is preferred, but not required. In addition, the ideal candidate will possess extensive professional work experience and/or knowledge in the following core competencies:
Technical Knowledge | Administrative Legal Experience
Working knowledge of the following units within County Counsel or a similar setting, such as the Advisory, Litigation, Child Protection, Public Guardian-Mental Health, and District Attorney-Public Administrator
Working knowledge of purchase request processes and procedures
Utilizing case management systems as well as records management and reporting of outside counsel invoices
Interpreting and analyzing legal jargon for administrative purposes, such as transcribing and preparing legal documents
Working knowledge of purchase request processes and procedures
Proficiency in Microsoft Suite programs, including Word, Outlook, Excel, PowerPoint, etc.
Working with other public and private agencies in efforts to provide administrative support and customer service to the community, public, and key stakeholders
Leadership | Supervisory Skills
Clarifying performance expectations (e.g., roles, responsibilities, standards, and goals) collaboratively with others
Tailoring developmental suggestions (e.g., training, learning opportunities, key experiences) to fit individual, team, and organizational needs
Managing all aspects of performance management systems within established time frames
Problem Solving | Analytical Skills
Accurately identifying issues, impacts, and solutions and researching, organizing, applying and accurately interpreting relevant data
Understanding and applying data collection techniques and analysis as well as conducting analytical research projects in an independent manner
Applying business savvy, strategic and ethical skills to envision, develop and implement innovative and better ways of doing business
Communication Skills | Oral & Written
Responding quickly, courteously, and proficiently to both internal and external customer service requests
Soliciting feedback and adjusting customer requests to fit into business improvements
Generating consensus and collaborative relationships to bring about efficient and effective outcomes
SPECIAL REQUIREMENT:
Possession of a County of Orange Deputy Purchasing Agent (DPA) Certification or ability to obtain certification within the first year of employment is desired.
MINIMUM QUALIFICATIONS
RECRUITMENT PROCESS
Human Resource Services (HRS) will screen all application materials to identify qualified applicants. After the screening, qualified applicants will be referred to the next step and notified of all further procedures applicable to their status in the recruitment.
Application Screening (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.
Application Appraisal Panel (AAP) | Weighted 100%
An Appraisal Panel of job knowledge experts will thoroughly screen and evaluate the application and supplemental questionnaire for job knowledge, competencies, and related experience described above.
Based on the Department’s needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.
Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to a selection interview to be considered for current and future vacancies.
Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here (Download PDF reader) to review the policy.
ADDITIONAL INFORMATION
Please see below for important information regarding COVID 19 related requirements.
The COVID-19 pandemic continues to evolve, and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with all applicable State or County Public Health Orders, some of which require vaccination or testing as follows:
Workers, who provide services in certain Medical or High-Risk Settings, will be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing.
Workers, who provide services in certain Health Care Facilities or in a correctional facility or detention center where health care is provided, will be required to provide proof that they are fully vaccinated and boosted. (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted, they will be required to wear a mask and undergo weekly COVID-19 testing.)
The position for which you are applying may be required to adhere to any applicable State or County Public Health Orders. You will receive notification of any requirement as it applies to a position.
EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.
NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.
Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with “governmentjobs.com” and “ocgov.com.” If your email address should change, please update your profile at www.governmentjobs.com.
FREQUENTLY ASKED QUESTIONS
For more information regarding this recruitment, please contact Robert Swain at 714-834-7252 or Robert.swain@ocgov.com.
EEO INFORMATION
Orange County, as an equal employment opportunity employer, encourages applicants from diverse backgrounds to apply.
Administrative Management *
In addition to the County’s standard suite of benefits – such as a variety of health plan options, sick and vacation time and paid holidays – we also offer an excellent array of benefits such as:
Retirement: Benefits are provided through the Orange County Employees’ Retirement System (OCERS). Please go to the following link to find out more about Defined Benefit Pensions and OCERS Plan Types/Benefits.
http://www.ocers.org/active-member-information. Paid Leave: Twelve holidays per year plus sick and vacation time Health & Dependent Care Reimbursement Accounts Dental Insurance: County pays 100% of employee and dependent premiums Paid Life Insurance: $100,000 life insurance policy Paid Accidental & Death and Dismemberment Insurance: $100,000 AD&D insurance policy Paid Short & Long Term Disability insurance programs 457 Defined Contribution Program Effective 07/01/20, management employees who are sworn Public Safety Managers receive health insurance benefits through the AOCDS Medical Benefit Plans.
Click here for information about benefits offered to County of Orange employees.
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