Office Assistant Job Vacancy in Impec Group, Inc. Vienna, VA 22182 – Latest Jobs in Vienna, VA 22182
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Company Name : Impec Group, Inc.
Location : Vienna, VA 22182
Position : Office Assistant
Job Description : Impec Group continues its rapid transformation into a full-service Facility & Professional Real Estate Services provider through strategic acquisitions and experienced hires.Impec’s goal is to be an impartial, knowledgeable and high-touch service provider to the industry. We provide customized, innovative solutions that turn our clients’-built environment liabilities into business assets.IMPEC Group is looking to hire a Community Ambassador for the Vienna office!The Workplace Services Team delivers value-added operations, programs, and services that are laser-focused on enhancing the daily experience of our workforce and guests. The Community Ambassador is a position within Workplace Services that plays an essential role by serving as the first point of contact in our lobbies while delivering a consistently exceptional experience for our employees and guests.The Community Ambassador interacts with people from around the world. Guests may include executives, VIPs, regulatory agencies, as well as multiple internal stakeholders. The Community Ambassador will represent Workplace Services when delivering Events, Site Operations, and other functions within Site Services.ResponsibilitiesProvide exceptional customer service and the first line of assistance to all employees, guests and vendor partners based at the front desk/lobby of the Chicago OfficeManage all front desk security activities, including covid check-in protocolsComplete all security tasks, audits and reporting as requiredIssue and manage visitor badges and related audits, reporting and suppliesAssist with the implementation of programs such as food services, event management, amenities, and transportationGreet and check-in vendors including HVAC, electrical, plumbing, security, janitorial, furniture, indoor foliage, kitchen services, and first aidMonitor the work order system, including receiving and reviewing requests, assigning work orders, and tracking completion/closeout- assuring work orders are being closed out efficientlyProvide quality customer service and follow up without being notifiedRespond to inquiries and requests in a timely and efficient mannerMaintain a clutter-free and safe working environment of the front desk and common lobby areas in scopeParticipate in the ERT (Emergency Response Team) plan for the location, recruit and train members and conduct annual drillsMonitors contractor’s/vendors (plants, food & bev) performance to ensure work is being completed up to standardsRoutinely inspect the facility for cleanliness, functionality of all systems; noting anything that might need repair or clean upSolicits bids and quotes from vendors, enter PO’s, approve invoices, through their lifecycleOrganize events to include room readiness for training classes, meetings, etc.Provide ad-hoc break room support and restocking of suppliesRequirements:High school diploma or equivalent required; Associate degree preferred3 years or more of experience in an office environment, preferred3 years of experience with Microsoft Office Software such as (Word, Excel, Outlook)Strong work ethic, team and service-orientedAble to build working relationshipsStrong verbal communication and phone and customer service skills.Professional demeanor, appearance, and attitudeExtended hours as needed, but minimal – potentially including nights & weekends for event support, etc.Be able to act independently, friendly, and welcomingHands-on capability to “roll up your sleeves” when necessaryAble to act under stress and remain calm under unique situationsAble to lift 10-15 lbsAble to be flexible and adapt to an ever-changing work environmentAble to appropriately handle confidential and highly sensitive materialAble to work effectively with minimal supervisionJob Type: Full-timePay: From $22.00 per hourBenefits:Dental insuranceHealth insurancePaid time offVision insuranceSchedule:8 hour shiftEducation:High school or equivalent (Preferred)Experience:Administrative Assistants & Receptionists: 3 years (Preferred)Customer service: 3 years (Preferred)Work Location: One location
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