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Company Name : Sunburst Shutters
Location : Sacramento, CA 95826
Position : Office Assistant/Receptionist
Job Description : We are looking for a self-motivated office assistant to organize and coordinate administration duties and office procedures for a small office. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Office assistant duties and responsibilities include answering phones, scheduling, data entry, making office supplies arrangements, verifying orders and providing general administrative support to our employees. Previous experience in a front office or office administrator would be an advantage. A successful office assistant should have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the office assistant should be able to ensure the smooth running of the small office and help to improve company procedures and day-to-day operation.ResponsibilitiesServe as the point person for office duties including: maintenance, mailing, supplies, equipment, bills, errands, shoppingAnswer phones and schedule meetings and appointments – Manage scheduling and calendaringMaintain the office conditionOrganize office operations and proceduresEnsure that all items are invoiced and paid on timeVerifying accuracy of all ordersPerform high data entry and tracking reports in MS ExcelProvide general support to visitors (if/when lobby is open for customers).Display professionalism and confidence to create positive first impressionsSkillsProven experience as an office assistant / administratorAA or Bachelor’s degree preferredProfessional demeanor and positive attitude is requiredMust be self-motivated and possess strong critical thinking and problem-solving skillsKnowledge of office administrator responsibilities, systems and proceduresProficiency in MS Office (MS Excel, MS Outlook and MS Word) and QuickbooksHands on experience with office machines (e.g. printers)Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsBenefit Conditions:Waiting period may applyOnly full-time employees eligibleCOVID-19 Precaution(s):Social distancing guidelines in placeSanitizing, disinfecting, or cleaning procedures in placeTypical end time:5PMTypical start time:8AMThis Job Is:A job for which all ages, including older job seekers, are encouraged to applyWork RemotelyNoJob Type: Full-timePay: $20.00 – $25.00 per hourBenefits:Paid time offSchedule:8 hour shiftMonday to FridayCOVID-19 considerations:Reception area is closed to customers. All employees must wash hands or sanitize frequently. Sanitize work stations after every work day.Ability to commute/relocate:Sacramento, CA 95826: Reliably commute or planning to relocate before starting work (Preferred)Education:Associate (Preferred)Experience:office assistant/administrator: 2 years (Preferred)QuickBooks/Data entry: 2 years (Preferred)Work Location: One location
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