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Company Name : Confidential – Hedge Fund
Location : Miami, FL 33131
Position : Office Manager / Personal Assistant
Job Description : This position will report to the CEO of a financial services firm based in Miami. Your mission is to stay ahead of the CEO, tracking all of the administrative and clerical details, and clearing the path for him to make the most impact on the business.The following lists some of the expected projects associated with this position:Office related (50%)Manage phone system, firm calendar, and file foldersOrder office supplies, maintain and clean pantry areaMaintain and establish new vendor relationships and contractsMaintain and process invoices and various tracking filesInteract with investors and guestsCoordinate with building and contractorsAd hoc initiated projectsExecutive / Personal Assistant work (50%)Manage firm CEO’s calendarAnalyze expenses to cut costsOversee the CEO’s household, including staff such as housekeepers, contractors, …Book travel & organize eventsRun errandsSkills/Experience RequiredFluent in English and Spanish3+ years of experience in administrative type work3+ years previous experience as a personal assistantProficient in Microsoft Outlook, Excel, Word, and PowerPointA “can-do” attitude – ability to quickly understand a problem, research and resolve itAbility to work under time pressure and constant multi-tasking, strong attention to detail and very organizedA personality that enjoys negotiating with vendors, contractors, etc. to find the best possible/cost effective solutionAbility to think ahead and resolve issues and plan for contingencies BEFORE they happenCapable of quickly executing given tasks without further proddingJob Type: Full-timePay: $90,000.00 per yearBenefits:401(k)401(k) matchingDental insuranceFlexible spending accountHealth insuranceHealth savings accountPaid time offParental leaveVision insuranceSchedule:Monday to FridaySupplemental Pay:Bonus payEducation:Bachelor’s (Preferred)Experience:Microsoft Outlook: 2 years (Required)Microsoft Word: 2 years (Required)Language:Spanish (Required)Work Location: One location
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