Administrative Assistant for the Office for Student Affair Job Vacancy in Heritage University Toppenish, WA 98948 – Latest Jobs in Toppenish, WA 98948
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Company Name : Heritage University
Location : Toppenish, WA 98948
Position : Administrative Assistant for the Office for Student Affair
Job Description : COLLEGE/SCHOOL/DEPT: Student AffairsDATE PREPARED: February 8, 2022REPORTS TO: VP for Student AffairsFLSA: Non-exemptPOSITION SUMMARY: This position exists to provide administrative support to the Office of Student Affairs.PRINCIPAL DUTIES AND RESPONSIBILITIES: 1. Represents Heritage University in the most positive manner with prospective, former, and current students, clients, suppliers, and the community we serve. Interacts effectively with a diverse group of faculty, staff, students, and other customers of our services, learns, and uses operating practices of the department and Heritage University.2. Upholds the Heritage University Mission Statement.3. Handles confidential information with tact, discretion and in compliance with FERPA regulations.4. Answer phones and greet visitors5. Schedule appointments and maintain calendars6. Coordinates student affairs front desk coverage with other departments.7. Schedule and coordinate staff and other meetings8. Prepare communications, such as memos, emails, invoices, reports and other correspondence9. Create and maintain filing systems, both electronic and physical10. Manage accounts, place orders, prepare purchase orders, reconcile budget expenses, and perform bookkeeping functions for the department11. Assist with event coordination and planning for the Office of Student Life and the Office of Student Affairs.12. Serve as advisor for Student Government Association (SGA). Assist students with setting regular meetings, taking minutes, scheduling cultural, academic, career or personal growth activities and speakers, team communication, event coordination, and campus involvement. Facilitate retreats, workshops, and leaderships development trainings for SGA Executive Board. Administer SGA elections, student forums, and review academic success of all SGA Officers and Senators.13. Advise cohorts of new students affiliated with specific Academic, Leadership, or Scholarship programs.14. Work in collaboration with “HU Team” members to promote individual student success (Financial Aid, Student Affairs, faculty advisors). Assist student in resolving financial aid or other holds (registration, business office, etc.).15. Serves as a resource coordinator to support student success, participate in the intake of AdvocaciesOTHER DUTIES AND RESPONSIBILITIES: 1. Maintain a clean work area, dust, and disinfect areas after use when on campus2. Be able to lift up to 30lbs and move items for events as needed with a cart3. Work with respect and care for all individuals and promote an inclusive culture4. Communicate with tact and sensitivity5. Attend meetings in person, via distance modalities, and over the phone as needed6. Must have reliable internet at home, and be willing to productively work from home (as needed)KNOWLEDGE, SKILLS AND ABILITIES REQUIRED: 1. Bachelor’s degree preferred but not required OR2. Three or more years of experience working in an office3. Must be highly skilled with technology and able to work well remotely4. Must have a high school diploma or GED5. Must be very knowledge in Microsoft Office Suite and other programs such as online databases6. Must be willing to work as needed on weekends7. Type 40 WPM 8. Must have a valid diver’s license and reliable transportationWORK ENVIRONMENT: Work is primarily performed in a university campus environment and requires a flexible schedule that may include some evening work. Staff may also be asked to use their personal vehicle to travel to meet with employers and attend off campus community events.APPLICATION INFORMATION AND DEADLINE *Applications should include the following:Cover LetterResumeList of References (names, addresses & phone numbers of 3‐5 current professional references).HU Employment ApplicationReview of applications will begin immediately and will continue until the position is filled.To apply, please email application material to: Heritage University Office of Human Resources 3240 Fort Road Toppenish, WA 98948Job Type: Full-timePay: $14.49 – $45.00 per hourBenefits:Dental insuranceHealth insuranceLife insurancePaid time offParental leaveRelocation assistanceRetirement planTuition reimbursementVision insuranceSchedule:10 hour shift8 hour shiftAbility to commute/relocate:Toppenish, WA 98948: Reliably commute or planning to relocate before starting work (Preferred)Education:Bachelor’s (Preferred)Experience:Microsoft Powerpoint: 1 year (Preferred)Microsoft Excel: 1 year (Preferred)Work Location: One location
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