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Company Name : City of Georgetown, TX
Location : Georgetown, TX
Position : Administrative Assistant
Job Description : It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
Under general direction, provides complex and confidential administrative support to a department, may include scheduling of calendars, tracking and following up on projects, reviewing mail, and organizing, coordinating and preparing for public and staff meetings, drafting correspondence and resolving complex complaints and issues. Work is performed with broad latitude for the exercising of initiative and independent judgment.
Applicants must submit a cover letter and resume.
ESSENTIAL FUNCTIONS:
Oversees the administrative functions and needs of the division to include; coordination and prioritization of work; coordinating the scheduling and arrangements for meetings; conferences, agenda items, and minutes; paying the division’s association dues, memberships and subscriptions; oversees petty cash distribution and reconciliation, Master Card billing and reconciliation; etc.
Prepares/processes Purchase Orders; processes invoices to Accounts Payable for payment.
Assists staff with technical and administrative support duties in the daily operations of the office.
Communicates with other City officials and department heads as requested by supervisor.
Coordinates meetings and/or discussions to address customer service or complaint resolutions.
Prepares forms, letters, memos, and presentations; takes minutes at various meetings, transcribes a variety of documents, and orders equipment and supplies for the division.
Manages/monitors credit card usage compliance and reviews statements for the department
Prepares travel authorization/expense reports and handles scheduling of trips/conference registration for division.
Receives and screens visitors, telephone calls, and emails; responds to request for information; manages issues that require sensitivity and the use of sound independent judgment.
Services as First Contact and Records Coordinator for department; maintains records, ensuring that all records are retained, stored, and destroyed in accordance with the Texas State Library Schedules and the Department/Division Records Retention Plan.
Compiles information required for reports; prepares reports.
Coordinates city activities with Division staff, and acts as backup to other administrative staff.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines
High School or GED, with some college preferred. Five (5) years of full-time progressively responsible experience in office administration. Knowledge of municipal operations is highly desirable.
Any combination of experience or education may substitute for the minimum qualifications.
Knowledge of:
Office procedures and records management.
City operations, personnel policies and procedures, City charter, City ordinances, policies and procedures.
Skill in:
Supporting various priorities, schedules and tasks while providing excellent customer service.
Working closely with executive staff and other employees, City’s Boards and Commissions, other public and private sector entities and the general public.
Microsoft Office, including Outlook, PowerPoint, Excel and Word.
Writing and preparing a variety of reports, correspondence, and special studies.
Using best practices for office and records administration.
Being flexible in a demanding and rapidly changing environment.
Maintaining confidentiality of information pertinent to City Manager’s Office.
Assessing situations and making prompt, safe, and efficient decisions with regard to task priority and effective solutions.
Interpreting administrative polices.
Prioritizing, tracking, and managing multiple projects, assignments and duties.
LICENSES AND CERTIFICATION REQUIREMENTS
Valid Class ‘C’ Texas driver’s license.
Notary Public or must become a Notary Public within six (6) months of date of hire.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Standing, sitting, walking, lifting, carrying, pushing, pulling, reaching, handling, fine dexterity, crouching, bending, vision, hearing, talking, use of foot control.
Hiring Range : $19.29 – $24.17 hourly.
#LoveWhereYouWork! Check out the benefits of working with us here .
Regular-Full time
If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us !
This post is listed Under Texas jobs
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