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Company Name : Gilsanz Murray Steficek LLP
Location : New York, NY 10001
Position : Administrative Assistant
Job Description : Company Description Gilsanz Murray Steficek LLP Engineers and Architects provide structural engineering and building envelope consulting for a wide range of new construction and restoration projects. GMS is headquartered in New York City, with offices in New Jersey and Los Angeles, California.GMS seeks an Executive Assistant to support the Partners and staff. We require a dynamic person who can work independently with excellent interpersonal, problem solving and organizational skills. The ideal candidate will have a college degree along with a professional manner to represent the Partners both internally and externally developing client relationships at times.Responsibilities include: Renew PE licenses and keep track of Professional Development HoursRenew membershipsBook flights and hotelsProcess Department of Building forms and drawings: hardcopies or through the DOB Now platformRegister for seminars and conferencesEntering business cards into the master list for partners / associatesSubmit reimbursements for various associations such as SEAoNY, NCSEA and AISCApply for Professional Engineer licenses when requiredFrom time to time handle personal items for the partners such as personal trips and purchases.GeneralUpdate various spreadsheets of employees’ licenses (PE, Special Inspections, etc.)Sign up engineers for OSHA, certifications, and seminars·Ordering supplies: vests, goggles, hand warmers, etc.·Purchase books, magazines, or e-books· Purchasing food for meetings with clients·Keep track of current certificate of authorizationsAssist with formatting specs, drafting letters/emailsKnowledge of Word, Excel, Power Point, OutlookGMS offers salary commensurate with experience, a comprehensive benefits package, 401K Plan, tuition reimbursement.GMS is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.Job Type: Full-timePay: $43,586.00 – $108,892.00 per yearBenefits:401(k)401(k) matchingDental insuranceFlexible spending accountHealth insuranceLife insurancePaid time offRetirement planTuition reimbursementSchedule:8 hour shiftMonday to FridayCOVID-19 considerations:GMS requires proof of vaccination documents.Education:Associate (Preferred)Experience:Customer service: 1 year (Preferred)Work Location: One location
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