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Company Name : Virginia Dept of Transportation
Location : Petersburg, VA
Position : Administrative Assistant
Job Description : VDOT Richmond District is pleased to announce an exciting opportunity for a self-motivated individual to provide administrative and clerical support for the Petersburg Residency to coordinate programs/meetings, manage data/files, and communicate with a diverse group of customers effectively. This position will process permits, receive and release permit fees and/or bonds working closely with Land Use staff. You will track and update listing of state maintained routes, prepare paving schedule manuals and handle fuel reports. Position is responsible to create, track and manipulate complex budget data/spreadsheets and expenditure reports; serve as the Employee Recognition and Adopt-A-Highway Coordinator for the residency; and to enter, monitor, and update residency-wide work zones into VaTraffic System. You will research, discuss tort claims with customers and investigate/document findings in report form; respond to telephone and written requests; and receive/screen calls, mail and visitors and forward to appropriate staff member. Position will maintain and update automated/manual filing systems; independently create complex high level correspondence and communicate with office staff, VDOT personnel, public officials and general public; manage multiple priorities/assignments; and assist during emergency operations. In addition, the position will assist with accounts payable as needed. VDOT is an emergency response agency and this position is required to work outside of normal work hours during emergency operations.
Minimum Qualifications
The successful candidate will have:
Knowledge of office practices/proceduresKnowledge of business math, English, grammar and compositionAdvanced skill in operating computers and related software (MS Office and automated financial management systems) to include development of complex spreadsheets/ databases and presentationsDemonstrated ability to communicate effectively both orally and in writing with diverse groups, all levels of management/staff, local officials and general publicAbility to analyze, research, interpret and evaluate dataAbility to produce complex statistical reportsAbility to plan, organize and set own priorities with minimal supervisionAbility to compile, track and analyze budgets/expendituresAbility to exercise good judgment and make good business decisionsTime/records management and organization/prioritization skills are essentialGraduation from high school/GED with experience in office practices/procedures and/or training and education in a related fieldValid driver’s license required
Preferred Qualifications
Advanced level experience in developing, manipulating and maintaining Excel spreadsheetsExperience in compiling and tracking complex budget dataHighly skilled in operating automated financial management system and office equipmentExperience in preparing/updating complex statistical reports
Special Requirements
References, work history and DMV records will be verified prior to employment. Fingerprint-based background check required. Position is designated as essential to emergency operations and will be required to work outside normal work hours to ensure the safety of the traveling public. Telework options to be determined by manager according to business need. Applicants must be eligible to work in the United States. H1B VISA Sponsorship is not available.
Special Instructions to Applicants
State applications will only be accepted as submitted online by 11:59 pm on the closing date through the Recruitment Management System (RMS). State applications submitted via email, postal mail, fax, or in person will not be considered. Applicants are expected to fully represent qualifications and work history on the State application. The decision to interview an applicant is based on the information provided on the application, therefore, it is essential to fully complete each section of the application and provide detailed information. Submitting an incomplete state application, or a state application lacking in detail, may impact your interview eligibility. This website will provide a confirmation of receipt when the application is submitted successfully. Please refer to “Your Application” in your RMS Account to check the status of your application for this position. The Virginia Department of Transportation (VDOT) is an Equal Opportunity Employer by both policy and practice. For more information about our employment practices, please visit the link “Information for VDOT Employees and Applicants” at http://www.virginiadot.org/jobs/information_for_employees.asp .
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