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Company Name : Tristar Management Associates LLC
Location : New York, NY 10010
Position : Office Assistant
Job Description : Tristar Management Associates LLC is looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Tristar Management Associates LLC is a residential and commercial property management company that operates throughout the five boroughs. You’ll be rewarded for your hard work with monthly awards, competitions, team lunches and celebrations. The Office Assistant will report to the Tristar headquarters at 60 MadisonAvenue. Salary is commensurate with experience.Requirements: Working knowledge of office equipmentThorough understanding of office management proceduresExcellent organizational and time management skillsAnalytical abilities and aptitude in problem-solvingExcellent written and verbal communication skillsProficiency in MS OfficeReal Estate/Property Management experience a plusKnowledge of Fair Market Leasing a plusSpanish fluency a plusWorking knowledge of office equipmentAbility to work both independently as a team playerWorking knowledge of office equipmentMinimum High School DiplomaJob Description: Assist with maintaining/updating to-do lists for the Director of OperationsRespond, organize, and follow up with all emails receivedConvey messages to Property Managers and office staffMaintain and organize digital databaseData entryInitiate phone calls with personnel, companies, or tenants as needed by upper managementAdjust credits, charges, and reversals in software systemUpdate legal documents, tenant arrears, and other materials for counselOnboard new acquisitions through software and physical filesAssist with bank reconciliation itemsInitiate Collections calls1Job Description continued: Coordinate tasks with the Accounting departmentAd-hoc Accounting projectsOversee weekly progress with Collections departmentBooking entries for payments and wire transfersAddressing and resolving residents’ questions, concerns, and complaints in a timely mannerAssist with the preparation of accurate tenant billingsAssists in coordinating tenant move-ins and move-outsMaintain turnover filesOnboard new acquisitions through software and physical filesMaintain and prepare ledgersAssist in ledger review for tenants that are delinquentOnboard new tenants and vacate previous tenantsCoordinate Rent Stabilized leasing tasks (renewals, mailing, updating charges, scanning, and filing)Perform receptionist duties when neededSort and distribute communications in a timely mannerCreate and update records ensuring accuracy and validity of informationSchedule and plan meetings and appointmentsResolve business related malfunctions and respond to requests or issuesPerform receptionist duties when needed2Job Type: Full-timePay: $40,000.00 – $55,000.00 per yearBenefits:Health insuranceSchedule:10 hour shiftWork Location: One location
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