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Company Name : Teacher Retirement System of Texas
Location : Austin, TX
Position : Purchaser or Associate Purchaser
Job Description : WHO WE ARE:
Service, Respect, and Connection are core to the individual and collective TRS experience. We know that great service rests on a foundation of relationships that connect us all to an empowering and rewarding career. At TRS, we’re inspired by our diverse community who bring authenticity and commitment to our mission to improve the retirement security of public education employees and retirees throughout Texas.
As a group of achievers, we tap collaboration and innovation to raise the bar in performance, administering and counseling pensions and healthcare benefits to ensure certainty for the future of our members. We invite you to join us, where both personal and career growth are respected and where you can make a difference in our members’ lives every day.
The Associate Purchaser performs complex (journey-level) purchasing and procurement work. Work involves preparing procurement documentation, purchasing goods and services, and providing technical assistance. Works under general supervision with moderate latitude for initiative and independent judgment. This position reports to the Purchasing Supervisor.
The Purchaser performs highly complex (senior-level) purchasing and procurement work. Work involves preparing procurement documentation, purchasing goods and services, and providing technical assistance. Works under limited supervision with moderate latitude for initiative and independent judgment. This position reports to the Purchasing Supervisor.
This position will be posted at two levels. The selected applicant will be offered the position that aligns with their education and experience.
State Classifications:
1932/Purchaser III/B16
1933/Purchaser IV/B18
WHAT YOU WILL DO:
Procurement Documentation Coordinates the preparation, review, tracking, and expedition of purchase orders. Prepares and signs purchase orders for goods and services; coordinates with Legal Services and/or to evaluate service delivery, coordinate corrective actions with vendors, and negotiate extensions or modifications to contracts; and enters information into state and/or agency purchasing systems. Reviews requisitions for completeness and compliance prior to processing the solicitation. Assists in developing bid specifications, including conferring with vendors and agency staff, to ensure items to be purchased are accurately and completely described. Assists with preparing formal solicitation documents (including Invitation for Bid, Requests for Offer, Requests for Proposal, and Requests for Qualifications) and distributes to appropriate vendors, including Historically Underutilized Business (HUB) vendors.
Purchasing Performs purchases of Automated Information Systems (AIS) utilizing Request for Offer process. Processes ProCard purchases according to TRS ProCard rules and regulations and will be a TRS ProCard holder. Processes purchase orders and other purchasing documents and enters information into state and/or agency purchasing systems. Processes ProCard POs for agency ProCard holders. Reconciles and documents ProCard transactions that were purchased under their card according to TRS’ rules and regulations. Assists with the coordination of agency staff and vendors to ensure proper and timely delivery of goods and services and coordinates the return of incorrect products to vendors. May analyze vendor responses to determine best value, negotiates with vendors to develop best offer/proposal, and awards purchases. May monitor vendor performance.
Technical Support Prepares regularly scheduled and ad hoc reports. Maintains purchasing records and files Provides technical assistance to purchasing staff, other agency staff, and vendors regarding state and agency purchasing regulations, policies, and processes. Assists in the development/revision of purchasing related policies, procedures and systems.
Performs related work as assigned
WHAT YOU WILL BRING:
Required Education: Bachelor’s degree from an accredited four-year college or university. High school diploma or equivalent and additional purchasing, contract administration, or closely related experience may substitute for the required education on an equivalent year-for-year basis.
Required Experience: Three (3) years of full-time procurement or closely related experience for the Associate Four (4) years of full-time procurement or closely related experience.
Required Registration, Certification, or Licensure: Certification as a Certified Texas Contract Developer (CTCD) or must be obtained within one (1) year of employment if not already certified.
PREFERRED QUALIFICATIONS Associate’s or bachelor’s degree from an accredited college or university. Three (3) years of procurement experience in a Texas state agency. One (1) year of experience using the formal solicitation process for awarding purchases. Certified Texas Contract Developer (CTCD) or eligible to be certified within the first year of employment
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of: General purchasing methods and practices of Texas Comptroller of Public Accounts (CPA) purchasing rules, regulations, policies, and processes, including the HUB program; and of the Centralized Masters Bidders List (CMBL). Texas Smart Buy Department of Information Resources Formal Invitation for Bid, Request for Offer, Request for Proposal, and Request for Qualifications procedures and processes.
Skill in: Analyzing vendor responses and determining best value for the agency. Negotiating with vendors for better prices and terms. Providing quality customer service. Using a computer in a Windows environment with Microsoft Office word processing, spreadsheet, and other business programs, and accurately entering alpha/numeric data. Planning, organizing, and prioritizing work assignments to manage a high-volume workload in a fast-paced and changing environment, and completing detailed work with a high degree of accuracy. Effective verbal and written communication, including writing detailed specifications, solicitations, contracts, other purchasing documents, and correspondence.
Ability to: Establish and maintain harmonious working relationships with co-workers, agency staff, vendors, contractors, and other external contacts. Work effectively in a professional team environment. Work independently and productively under minimal supervision.
Military Occupational Specialty (MOS) Codes:
Veterans, Reservists or Guardsmen with experience in the Military Occupational Specialty ( http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf ) along with the minimum qualifications listed above may meet the minimum requirements and are highly encouraged to apply. Please contact Talent Acquisition at careers@trs.texas.gov with questions or for additional information.
To view all job vacancies, visit www.trs.texas.gov/careers or www.trs.csod.com/careersite.
For more information, visit www.trs.texas.gov.
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