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Company Name : DXP Enterprises
Location : Anchorage, AK 99507
Position : Administrative Assistant
Job Description : Responsibilities of the Administrative Assistant include but are not limited to:Confirming a large volume of vendor shipment invoices to bill customersProcessing vendor acknowledgements for Purchase Orders placed to ensure all information is accurate, following written process controlExpediting Purchase Orders per documented process and of request of Customer Service Reps.Following up on special acknowledgments and red PO’s.Communicating invoice and acknowledgment discrepancy issues with the buyer of the POOperating telephone equipment and referring incoming calls to appropriate personnelTaking and relaying messages; screening calls for the Regional V.P.Receiving visitors and providing information over the telephone, as approved by supervisorPerforming other general office and clerical duties: daily filing of customer orders, typing, faxing, preparing invoices, stuffing envelopes, photocopying, etc.Opening and dispersing of incoming mailThe Administrative Assistant should have the following skills and meet the following requirements:Positive attitude, good cheer, proactive, and ability to put ‘team’ firstOutgoing, enjoys interacting with peopleComfortable with Excel, Word – prior experience with P21 ERP desired, but not requiredExcellent written and verbal communication skillsFlexibility and desire to take on additional responsibilitiesAbility to multi-task while maintaining attention to detail and deadlinesProblem solving, analytical skills and attention to detailStrong desire to learn, pitch in and grow with the companyPhysical Demand: Standing, sitting, kneeling and bending for filing and additional administrative tasksWorking Conditions: Office environmentTraining/Certifications: N/AShift Time/Overtime: Monday-Friday, 8:00 a.m.-5:00 p.m.Travel: N/AEducation: High School Diploma or GED requiredJob Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offRetirement planVision insuranceSchedule:8 hour shiftExperience:Customer service: 1 year (Preferred)Microsoft Office: 1 year (Preferred)Work Location: One location
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