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Company Name : Mackay Marine
Location : Seattle, WA 98199
Position : Administrative Assistant
Job Description : Mackay Communications, Inc., aka Mackay Marine, is a USA headquartered, global marine electronics service company with more than 350 employees spread across 41 service depots in fifteen (15) countries, including the Americas, Europe, and Asia. Mackay attributes its industry leading position by hiring people who are the best at what they do, providing competitive salaries and benefits, rewarding careers, and opportunities for advancement based on merit.Mackay is currently seeking an experienced Administrative Assistant with the skills and qualifications outlined below for our location in Seattle, WA.Administrative Assistant Job SummaryThe Administrative Assistant will be responsible for assisting the Depot Manager with the administrative, inventory, shipping and receiving functions for a small office. The administrative facet entails greeting visitors, answering the phone, distribute/send mail, maintaining files and creating/updating computer generated records and/or documents. The inventory, shipping and receiving component includes maintaining stockroom records, ordering inventory, pricing work orders, shipping and receiving. In addition, initiate applicable correspondence associated with these records.Responsibilities include but are not limited to: Always follows Mackay policies and procedures.Acts as a receptionist by greeting guests and maintaining reception area.Answers telephone calls, emails, and responds to corporate inquiries and customer requests.Coordination of travel arrangements and any related documents for technicians.Maintain and update files, internal records, spreadsheets, reports, and correspondence.Data entry into Solomon database, processes sales inquiry logs and work orders.Coordinate distribution of incoming/outgoing mail, handle shipping requirements of the depot.Process weekly billing invoices and remit to customer per their instructions.Process expense reports, maintain internal logs for paid time off (vacation/sick), and daily time reports for service engineers.Prepare biweekly timesheet for supervisors’ approval review and submit to Payroll.Receive and fill orders; issue equipment, parts and/or supplies.Assigns service kits to technicians, verifies inventory used and returned, and maintains all related records.Contacts OEM and distributors via telephone, fax and/or e-mail to obtain availability and prices of needed equipment parts, or materials.Verifies goods received against purchase orders and/or requisitions to ensure completeness.Other duties as assigned.Administrative Assistant Qualifications: Associate degree preferred.3+ Years Office Administration experience2+ Years of Inventory experience preferred.Adept at multi-tasking and works well under pressure.Computer proficiency in Microsoft Office including Excel and Word.Professional appearance, punctual, and maintains confidentiality.Excellent phone etiquette, verbal, and written skillsExceptional organizational skills and commitment to meeting deadlines.Mackay offers opportunities for growth, training, competitive salary, health/dental/vision/life insurance, paid time off, and company paid 401K match and pension plan.Mackay is an equal employment opportunity employer, a veteran’s friendly organization, and all individuals with the required experience and qualifications are encouraged to apply.Candidates must be legally authorized to work in the U.S. and pass a thorough background check.No recruiters – no phone calls!Job Type: Full-timePay: $20.00 – $24.00 per hourBenefits:401(k)401(k) matchingDental insuranceHealth insuranceLife insurancePaid time offReferral programRetirement planVision insuranceSchedule:8 hour shiftMonday to FridayAbility to commute/relocate:Seattle, WA 98199: Reliably commute or planning to relocate before starting work (Required)Education:High school or equivalent (Required)Experience:Administrative Assistants & Receptionists: 3 years (Required)Inventory: 1 year (Preferred)Work Location: One location
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