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Company Name : Tarragon NW LLC
Location : Walla Walla, WA 99362
Position : Administrative Specialist
Job Description : Tarragon Northwest (TNW) provides property management services for the operating properties owned by partnerships which are managed by Investco. TNW manages approximately 700,000 square feet of commercial property from our Walla Walla, Washington office.This position is full-time and assists the Senior Property Manager in many of the Commercial Department’s day-to-day administrative and operational duties in accordance with the goals and objectives of the individual property owners and TNW.ESSENTIAL JOB FUNCTIONSTenant Service CoordinationCorresponds with tenants regarding services, service interruptions, and lease violations.Maintains and updates property/tenant/vendor information in required documents and database systems.Records and updates tenant emergency contact information.Conducts telephone follow-up with vendors and contractors.Maintains work orders to include assignments, reports, tenant calls and tenant follow-up.Monitors completion of all items on New Tenant Checklist.OperationsProvides administrative support to the Senior Property Manager.Enters maintenance engineer labor in database and assists with maintenance requests. Takes minutes for HOA meetings, monthly financial meetings, and budget meetings.Maintains current tenant and vendor certificates of insurance. Responsible for tracking vendor contract maintenance and administration.In coordination with Maintenance Engineer, maintains an effective preventative maintenance program.Assists with preparation and updating of operational reports.Prepares and updates move in/move out, parking (if applicable), insurance, mailboxes, and keys.Organizes and maintains file system for the TNW commercial projects and commercial vendors.Composes routine correspondence and memos.Contacts utility companies to arrange for transfer of service for tenants.AccountingPosts rents for tenants and updates rent rolls monthly.Prepares tenant bill backs.Sends out monthly rent statements to tenants.Deposits all rent payments into Yardi or appropriate bank.Works with accounting team to insure timely payment of invoices.Collects outstanding tenant past due balances per lease agreements.Prepares lease abstracts.EDUCATION AND EXPERIENCE: 2+ years administrative/office experience preferred.A high school diploma or equivalent is required, and a college degree is preferred. · Experience in property management preferred.Must have excellent written and verbal communication skills to communicate and work effectively with management, tenants, co-workers, and vendors.Must have excellent organizational skills, attention to detail, and ability to be self-directed.Must be pro-active and results oriented with a professional appearance and attitude.Accurate keyboard skills and experience with various office equipment/machines required.Computer literacy required. Proficiency in preparing Word documents, Excel spreadsheets and Outlook.Property management software, Yardi and Avid experience a plus.Must be comfortable working in a fast-paced work environment balancing multiple projects and tasks simultaneously and consistently meet deadlines.Valid driver’s license, sound driving record and auto insurance required.WHY WORK FOR US?Family Owned and Privately Operated BusinessWe focus on personal, long-term relationships and collaboration to make our teams and projects successfulBuild quality real estate for the community while preserving the local heritageHealth Insurance including Dental & Vision Insurance + FSA401(k) Retirement Plan with Company MatchCompetitive salaryLife InsuranceLong-term Disability InsuranceGreat company for career progressionPaid Time Off and HolidaysSupport employee development and professional organizational membershipsTarragon Northwest will require all employees to be vaccinated against COVID-19. This requirement extends to all exempt and nonexempt employees. Proof of full COVID-19 vaccination by time of hire is a condition of employment – not a condition of applying or interviewing for jobs with Tarragon Northwest.We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation or gender identity, marital or veteran status, or any other legally protected status.Job Type: Full-timeBenefits:401(k)401(k) matchingDental insuranceEmployee assistance programFlexible spending accountHealth insuranceLife insurancePaid time offVision insuranceSchedule:Monday to FridayWork Location: One location
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