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Company Name : Mammoth Marketing
Location : Fairbanks, AK 99701
Position : Executive Assistant
Job Description : At Mammoth Marketing, we’re growing and getting a little bit scattered. We need someone who can come along side our scatterbrained owner and help him out. This position is really going to offer support to the Account Managers, Production Staff, and the Owner himself.We’re looking for someone who is organized, great with deadlines, has awesome written and verbal communication skills and is interested in learning a bunch about marketing and making businesses stand out.Because we liked the canned Indeed description and don’t want to write it up ourselves, below you’ll find the boring version of what you just read. It’s still important though.___________________________________________________We are looking for an Executive Assistant to perform a variety of administrative tasks and support our owner. Executive Assistant’s responsibilities include managing calendars, making travel arrangements, preparing expense reports among other duties.To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.ResponsibilitiesAct as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly, monthly or quarterly reportsOversee the performance of other clerical staffAct as an office manager by keeping up with office supply inventoryFormat information for internal and external communication – memos, emails, presentations, reportsTake minutes during meetingsScreen and direct phone calls and distribute correspondenceOrganize and maintain the office filing systemThe Nice to Haves but Not Required: Work experience as an Executive Assistant, Personal Assistant or similar roleExcellent Google Workspace (Suite) knowledgeOutstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentialityHigh School degreePA diploma or certification is a plusJob Type: Full-timePay: $18.00 – $23.00 per hourBenefits:Paid time offSchedule:8 hour shiftDay shiftHolidaysMonday to FridayAbility to commute/relocate:Fairbanks, AK 99701: Reliably commute or planning to relocate before starting work (Preferred)Education:High school or equivalent (Preferred)Work Location: One location
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