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Company Name : Paramount Pictures
Location : New York, NY 10036
Position : Executive Asst III
Job Description : Founded in 1912, Paramount Pictures works with the entertainment industry’s biggest filmmakers and brightest stars to produce and distribute entertainment around the world. The iconic Paramount logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as Sunset Boulevard, The Godfather, Forrest Gump and Ferris Bueller’s Day Off; and blockbuster franchises such as Star Trek, Transformers, and Mission: Impossible. Recent innovative break-out films such as A Quiet Place and Rocketman have further elevated Paramount’s film legacy. On the small screen, Paramount Television Studios’ Defending Jacob, 13 Reasons Why, The Haunting of Bly Manor, The Alienist: Angel of Darkness, Made for Love and Tom Clancy’s Jack Ryan have also been thrilling audiences. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount’s passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount is a subsidiary of ViacomCBS, which reaches 700 million global subscribers through MTV, Nickelodeon, Comedy Central, BET and other media networks.
Report to two Vice Presidents and a Senior Publicist; the VPs divide the film slate in the NY office; the Senior Publicist works on all titles.
Responsibilities: Administrative duties:
Schedule conference calls/meetings/Zooms
Maintain and update all office databases including master national press list, critics lists, screening invite lists, TV hiatus calendars, film slate and team assignments
Magazine/newspaper subscriptions
Arrange travel/compile documentation for the three executives
Duties shared with other executive assistant:
Booking talent and filmmaker hotels for travel exclusive to New York
Lead all aspects of the completion and submission of COVID CAT team short forms
Department billing using ARIBA system for PR processing, Vendor set up, Vendor communication/invoicing
Coordinate/handle all-media screenings logistics (with assistance from each team on the film; i.e. handle press lists, inviting, reserved seats, ticketing)
Work on NY press days/junkets
Assist on all NY premiere red carpets with setup and logistics (with the publicist to oversee)
Ability to work overtime (including nights and weekends)
Special projects as needed within a campaign
Publicity Assistant duties:
Compile, monitor and send out RSVPs for press screenings
Assist in covering screenings (check-in/end/getting reactions)
Start screening reports (input reactions, screening attendees etc.) and send out
Start and update all New York publicity talent schedules under the direction of the VPs/Senior Publicist (including car/travel info)
Book talent/filmmaker cars, handle the organization of car invoices with the finance department.
Participate in team brainstorming sessions; take notes and contribute
Handle press mailings (pulling together addresses/shipping items)
Receives confidential information and materials with the upmost discretion and company privacy
Filmmaker/press/project research documents in coordination with the LA team and interns
Arrange Talent interviews via Zoom, listen in, take notes & transcribe/report
Covers awards screenings and works with the LA awards team on reports
Works with Paramount’s creative departments procuring publicity materials (film stills, TV clips, trailers, etc)
Qualifications/skills:
Ideal candidate would have 2 years of relative PR work experience
Basic PR knowledge – press breaks, status and screening reports, communicating with press/talent
Self-motivated teammate with a positive attitude who wants to learn and can multitask and perform with a calm manner under tight deadlines in a very fast-paced environment
Strong time management, organizational and communication skills; high attention to detail and follow through
Excellent written, verbal, and interpersonal skills with the ability to collaborate with executives, staff, talent and agencies
A creative mind who is social media proficient and has a desire to apply these skills in a strategic way
A film fan who is excited for the opportunity to share their knowledge and love of cinema both internally with staff and when dealing with press
Paramount is an equal opportunity employer (EOE) including disability/vet.
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access. https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to viacomaccommodations@viacom.com. Only messages left for this purpose will be returned.
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