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Company Name : Mike’s Window Cleaning
Location : West Palm Beach, FL 33405
Position : Office Manager
Job Description : We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.ResponsibilitiesServe as the point person for office manager duties including: maintenance, mailing, supplies, equipment, bills, errands, shoppingSchedule meetings and appointmentsOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsOrganize office operations and proceduresEnsure that all items are invoiced and paid on timeManage contract and price negotiations with office vendors, service providers and office leaseManage office General and Administrative budget, ensure accurate and timely reportingAssist in the onboarding process for new hiresAddress employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)Liaise with facility management vendors, including cleaning and security servicesPlan in-house or off-site activities, like parties, celebrations and conferencesSkillsProven experience as an Office manager, Front office manager or Administrative assistantKnowledge of office administrator responsibilities, systems and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular)Hands on experience with office machines (e.g. fax machines and printers)Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentHigh School degree; additional qualification as an Administrative assistant or Secretary will be a plusThis is a seasonal company transitioning the management position from a seasonal 1099 Independent Contractor to full time employee. One task will be to facilitate this transition by helping to build an appropriate budget, setting hours, articulating new duties, and proper benefits for the new role which will be available to this applicant at the end of the 1099. The speed of this transition will be facilitated by this position.Veterans with E5 and S shop experience preferred.Job Types: Full-time, Contract, TemporaryPay: $25.00 – $33.00 per hourBenefits:Flexible schedulePaid time offSchedule:10 hour shift8 hour shiftSupplemental Pay:Bonus payCOVID-19 considerations:We sanitize books and isolate symptomatic individuals from workspaces in the office.Ability to commute/relocate:West Palm Beach, FL 33405: Reliably commute or planning to relocate before starting work (Preferred)Education:Associate (Preferred)Experience:Microsoft Office: 3 years (Required)Administrative experience: 5 years (Required)Work Location: One location
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