School Secretary Secondary Music Dept – Rocky Mountain High School Job Vacancy in Poudre School District Fort Collins, CO 80521 – Latest Jobs in Fort Collins, CO 80521

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Company Name : Poudre School District
Location : Fort Collins, CO 80521
Position : School Secretary Secondary Music Dept – Rocky Mountain High School

Job Description : Responsible for performing secretarial and administrative duties for a secondary school administrator, department, office,
or program, including receiving calls, students and substitutes, producing correspondence, entering data, providing student health care,
maintaining records and files, monitoring attendance, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each
essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequency of
duties, percent of time and work year may vary based on department or building assignment.

Description of Job Tasks Frequency % of Time
Daily = D On an annual Weekly = W basis, e.g. 10
Monthly = M hours of a 40
hour work Quarterly = Q
week = 10/40 Annually = A = 25%
1. Receive calls, greet students and substitutes, and answer inquiries. Direct calls and students D 20% to the appropriate person as necessary. Assist substitutes and volunteers with check-in
procedure and/or problems.
2. Assist teachers with daily needs including copying, creating materials, textbook checkout, etc. D 20% Enter and track data, pull reports and complete documentation based on department or
program needs.
3. Process purchase orders, warehouse order supplies, restricted checks, and maintain petty cash. D 20% Reconcile and manage department budgets and purchase cards.
4. Type correspondence, newsletters, forms, and memos. Assist in the production of department D 5% and program materials.
5. Maintain department copies and printers. Request work orders as needed. D 5%
6. Provide first aid and administer student medications, adhering to District and state procedures, D 5% as needed.
7. Schedule meetings, appointments, and building use. D 5%
8. Maintain ongoing office supplies, textbook, and materials inventory. D 4%
9. Sort and distribute mail and process mass mailings. D 1%
10. May supervise, train, and/or guide the work of student aides. D 1%
11. Attend work and arrive in a timely manner. D 1%
12. Arrange for student, staff, and teacher transportation as needed. W 5%
13. May assist with student data, testing and master scheduling. A 5%
14. Perform other duties as assigned. Ongoing 3%
TOTAL = 100%

EDUCATION AND RELATED WORK EXPERIENCE:

High school diploma or equivalent
Specialized training beyond high school preferred
Two to three years of related experience
Equivalent combination of education and experience acceptable

2407 LaPorte Avenue, Fort Collins, CO 80521 • phone: (970) 490-3488 web: www.psdschools.org

LICENSES, REGISTRATIONS or CERTIFICATIONS:

Successful completion of First Aid and CPR, and Administering Medication in a School Setting (if not currently
certified, successful completion must be done at earliest convenience after hire)

Criminal background check required for hire

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

Strong oral and written communication skills
English language skills
Interpersonal relations skills
Mathematical skills including basic calculations and application of basic math concepts
Strong personal computer and keyboarding skills
Bilingual oral and written communication skills may be required or preferred
Ability to learn and operate District computer systems
Ability to maintain confidentiality in all aspects of the job
Ability to manage multiple tasks with frequent interruptions, use time efficiently, demonstrate attention to detail, follow
instructions, and respond to management direction

Ability to participate and work in a team environment
Ability to maintain honesty and integrity in all aspects of the job
Ability and willingness to adhere to attendance requirements, including regular and punctual employee presence
Ability to promote and follow Board of Education policies, Superintendent policies, and building and department procedures
Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and
educational backgrounds

Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate
safety equipment, and report unsafe conditions to the appropriate administrator

•

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

Operating knowledge of and experience with personal computers, peripherals and media equipment
Operating knowledge of and experience with office software
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

REPORTING RELATIONSHIPS & DIRECTION/GUIDANCE:

POSITION TITLE # of EMPLOYEES
Direct reports: This job has no direct supervisory responsibilities.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors and mental
functions described below are representative of those that must be met by an employee to successfully perform the essential functions
of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL ACTIVITIES: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Stand x
Walk x
Sit x
Use hands to finger, handle or feel x
Reach with hands and arms x
Climb or balance x
Stoop, kneel, crouch, or crawl x
Talk x
Hear x
Taste x
Smell x
506H7 – School Secretary (Secondary)

WEIGHT and FORCE DEMANDS: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Up to 10 pounds x
Up to 25 pounds x
Up to 50 pounds x
Up to 100 pounds x
More than 100 pounds x

MENTAL FUNCTIONS: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Compare x
Analyze x
Communicate x
Copy x
Coordinate x
Instruct x
Compute x
Synthesize x
Evaluate x
Interpersonal Skills x
Compile x
Negotiate x

WORK ENVIRONMENT: Amount of Time
None Under 1/3 1/3 to 2/3 Over 2/3
Wet or humid conditions (non-weather) x
Work near moving mechanical parts x
Work in high, precarious places x
Fumes or airborne particles x
Toxic or caustic chemicals x
Outdoor weather conditions x
Extreme cold (non-weather) x
Extreme heat (non-weather) x
Risk of electrical shock x
Work with explosives x
Risk of radiation x
Vibration x

VISION DEMANDS: Required
No special vision requirements.
Close vision (clear vision at 20 inches or less) x
Distance vision (clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus x

NOISE LEVEL: Exposure Level
Very quiet
Quiet
Moderate x
Loud
Very Loud

506H7 – School Secretary (Secondary)

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