Administrative Secretary I Job Vacancy in City of Renton Renton, WA 98057 – Latest Jobs in Renton, WA 98057

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Company Name : City of Renton
Location : Renton, WA 98057
Position : Administrative Secretary I

Job Description : The City of Renton is recruiting for an experienced office professional to join our Community and Economic Development department. This is an exciting opportunity to be part of a team that makes an impact to our growing city. In this position you will support the Development Services division in a variety of ways, and will coordinate and work with Department Directors, Managers, and teams to ensure smooth operations and daily functions. This position interacts with customers frequently, so the ideal candidate will have excellent communication, customer service and problem solving skills.
Working for the City of Renton comes with an excellent benefits package, including:

Deferred compensation with the City contributing 3% of the employee’s salary
Medical, dental, vision and life insurance at affordable rates
Paid leave for vacation, sick, eleven holidays and two “personal” holidays a year
State of Washington Department of Retirement Systems Public Employee Retirement Systems (PERS) plan enrollment

*SUPERVISION: *Reports To: Building OfficialSupervises: None
*ESSENTIAL FUNCTIONS: *

Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.
Compose, prepare, and type a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.
Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other stakeholders, processing applications and paperwork, and responding to inquiries.
Maintain a variety of databases and information.
Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other city department, or public agencies.
Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.
Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.
Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator.
Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.
Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and conduct visitors to employer or appropriate person.
Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned.
Prepare and coordinate purchase of office supplies, equipment, and other expenditures.
Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes and other materials as appropriate and according to decisions and approved actions.
Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors.
Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare and administer grants.
Contribute to an environment of teamwork and respect.
Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
Remain current with relevant technological advancements as it relates to field.
Maintain regular, reliable, and punctual attendance.
Perform other duties as assigned.
May be assigned to support City priorities during emergencies.

*EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: *

Minimum 3 years of increasingly responsible administrative support experience.
Successful passing of a required background check.

For a complete job description, please visit Administrative Secretary 1.
*Telework Program: *The City of Renton supports workers performing in a hybrid capacity (partial telework/in-office) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, working certain days/times remotely, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.
Selection ProcedureThe City of Renton is dedicated to building an inclusive, informed city with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates’ names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.
Communication from the City of Renton: We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders.
Location: 1055 South Grady Way Renton WA 98057, Renton, WA 98057
Job Type: Full-time
Pay: $57,756.00 – $70,356.00 per year

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