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Company Name : GILE Business Brokerage
Location : Scottsdale, AZ
Position : Executive Assistant
Job Description : Executive Assistant to Business Broker/Commercial Real Estate Broker
Company Overview:
GILE Business Brokerage is a brokerage organization based in Scottsdale, Arizona with a mission to help business owners gain the knowledge and confidence of knowing what to do with their business as they move on to the next stage of their life.
Position Overview:
This is a full-time role in our company. For this role, you will need to live in or near Scottsdale, Arizona and be willing to work in our co-working space in Scottsdale occasionally, and have the ability to work from home 4-5 days per week. Typical hours for this role are 9am-5pm, Monday-Friday; on occasion there is a need to work additional hours on evenings and weekends during a launch or other events throughout the year.
Mission:
The mission of the Executive Assistant is to stay 5 steps ahead of their leader, tracking all of the administrative details, and clearing the path for her to make her greatest contribution to our business. The executive Assistant will be a key asset to the business broker by anticipating needs at an exceptionally high level, allowing her to develop vision ang strategy for all aspects of GILE Business Brokerage so that we can reach our revenue and profitability goals. While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the brokers needs and the needs of the business. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, and positively in order to support the initiatives of the broker.
Responsibilities:
Meeting management including preparing agendas, printing reports, taking notes, distributing items, and arranging catering.
Communicating on the Broker’s behalf internally and externally
Running errands and attending in person meetings multiple times per week
Email management on behalf of the broker, and within the company inbox
Complex calendar management and scheduling
Administrative tasks including but not limited to, booking appointments, research projects, coordinating travel, preparing marketing material.
Weekly reporting to the broker for leads and conversion rates
Proficiencies:
Quality Communication: The EA must be an excellent communicator in both written and oral form. This includes proficiency in spelling, grammar, and punctuation. This also includes being able to take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must be able to track communication and be very responsive across channels without losing any details. Those channels could include in person meetings, virtual video calls, Basecamp tasks, text messages and emails.
High Level of Discretion: Since we review and store incredibly sensitive financial information for our clients discretion and sensitivity regarding information is a must.
Business Knowledge: The broker’s EW will have a high attention to detail and accuracy using their existing experience dealing with business.
Requirements:
Education: Active Arizona Real Estate License
Experience: Executive level experience in a business
Job Type: Full Time
Job Type: Full-time
Pay: $25.00 – $35.00 per hour
Benefits:
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Application Question(s):
Do you hold an active Arizona Real Estate License?
Education:
High school or equivalent (Preferred)
Experience:
Business Management: 2 years (Preferred)
Real Estate: 1 year (Preferred)
Work Location: Multiple Locations
This post is listed Under Arizona jobs
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