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Company Name : Hindustan Coco-Cola Beverages
Location : Bengaluru, Karnataka
Position : Executive Assistant
Job Description : Job Description
Job Title: Executive Assistant
Job Function/ Sub Function: Commercial
Job Objective: Assisting the Manager, In-house and External coordination, Travel and Accommodation arrangements, Cost Management, Support during events, Administrative assistance to the Manager.
Job Responsibilities
Manage schedule for executive managers.
Prepare financial statements, database, spreadsheets, and memos.
Make invoice reports, letters, and presentation of software.
Analyze the memos, letter, and data before submission and then distribute them accordingly.
Receive visitors who have an appointment with managers.
Prepare, sort and dispatch correspondence via email and fax.
Retrieve documents, corporate records, and information and prepare responses of routine inquiries.
Schedule travel plans of senior level officers.
Answer and manage incoming calls
Conduct research, analyse and collect data to prepare reports and documents
Design and maintain databases.
Liaise with internal staff at all levels
review operating practices and implement improvements where necessary
record, transcribe and distribute minutes of meetings
Acting as representatives in meetings, conferences, and seminars.
Arrange seminars, conferences, and client meetings.
Deal with clients and carry out successful business.
Required basic understanding of sales.
Need to have experience in making business presentation
Understanding of Analytics is required
Percentage of time spent is based on the working style and the priorities.
Position Reports to:
Administrative Reporting: ZVP
Functional Reporting: ZVP
Key Customers:
Internal Customers: Other Departments. This role requires coordination with everyone in the organization at all levels.
External Customers: They are external bodies, government bodies, vendors, other organizations, etc. This completely depends on the industry and department the Executive Assistant is working for.
Job Requirement
Minimum Education: Bachelors’ Degree
Proficient Computer Skills and knowledge of MS Office
Minimum Work Experience: At least 3 years of experience providing support at a senior level.
Functional Competencies:
Initiative
Confidentiality
Team Member
Adaptability
Organization and Planning Skills, Communication Skills
Information gathering and Monitoring Skills
Problem Analysis and Problem Solving Skills
Judgement and decision-making ability
Attention to detail and accuracy
IT Knowledge: Fully conversant in Microsoft Office software.
Travel: Depending upon the job requirement and the Manager
This post is listed Under Bengaluru jobs
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